Executive Assistant to the Chief Human Resources Officer

Cogeco•Montreal, QC

1d•Hybrid

About The Position

Reporting directly to the Chief Human Resources Officer (CHRO), the Executive Assistant (EA) will serve as a strategic gatekeeper, operational anchor, and organizational ally. This role is designed for a highly mature, proactive professional who balances structured process-building with agile execution. This role goes beyond traditional administration; you will optimize the CHRO’s daily operations, facilitate seamless communication across executive leadership, and help drive key operational initiatives for the extended HR teams. The ideal candidate is an energetic culture ambassador who connects organizational dots, anticipates friction points, and delivers solutions with collaborative, team-first mindset.

Requirements

10+ years of progressive administrative, project management, or business support experience alongside senior leadership in a large corporate environment.
College diploma/degree in Business Administration, Office Automation, or a related discipline (or equivalent practical experience).
Flawless professional fluency in both French and English (written and verbal) is strictly required.
A strong desire to learn about the team's broader business operations, allowing you to connect functional dots and flag potential downstream impacts on current projects.
Advanced proficiency with modern office productivity suites and enterprise ecosystems (e.g., Workday, Shareworks). Demonstrates the cognitive agility to quickly master new cloud-based environments, collaborative platforms, and proprietary software, regardless of the specific interface.
Desire to continue to advance skills leveraging emerging tools including AI based solutions.
Exceptional discretion, tact, and judgment when handling highly sensitive and confidential HR information.
Absolute integrity and judgment when handling highly sensitive and confidential HR and executive data.
An uncompromising eye for accuracy, formatting, and quality control across all deliverables.
Naturally leans toward building clean structures, files, and processes, but maintains the agility to pivot seamlessly when immediate, hands-on support is required.

Responsibilities

Architect and optimize the CHRO’s daily schedule, proactively prioritizing commitments, managing incoming communications, and protecting time for high-leverage strategic initiatives.
Maintain an approachable, service-oriented mindset, remaining eager and available to support members of the extended HR leadership team during operational peaks, as needed.
Orchestrate the end-to-end preparation of materials for the Human Resources Committee and Board of Directors. Manage critical timelines to ensure team readiness, conduct quality assurance, and oversee the compliant filing of final documentation.
Draft, refine, and distribute high-impact internal and external communications, announcements, and updates on behalf of the CHRO, ensuring alignment with organizational tone and strategy.
Act as a standard-bearer for our ‘Human-to-Human’ culture. Model professional, transparent, and authentic conduct in every interaction, proactively fostering an environment of genuine connection that mirrors the CHRO’s leadership style and values.
Serve as a liaison between the CHRO and external partners, Board members, and internal leadership teams.
Take ownership of the invoicing workflow, serving as the primary relationship manager with Accounts Payable to systematically identify and resolve processing blocks, ensuring internal bottlenecks are permanently eliminated.
Orchestrate complex travel itineraries and lead the planning for executive/management meetings, ensuring seamless execution of catering, technology, and room logistics.
Proactively monitor and track expenditures against designated budgets for special initiatives and HR programs such as recognition.
Assist the team in structuring HR data sets and files to support administrative efficiencies and future AI model training.
Partner with the Compensation & Benefits team to execute highly confidential workflows, including the preparation of annual LTIP grant letters.