Executive Assistant to the CEO

Astro Shapes LLC • Struthers, OH

12d

About The Position

The Executive Assistant provides high-level administrative and operational support to the CEO and executive leadership team. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment. You’ll serve as a key liaison between leadership, internal teams, and external stakeholders—ensuring seamless communication and execution of business priorities.

Requirements

• Associate’s or Bachelor’s degree preferred
• 3–7 years supporting executives or senior leadership
• Experience in a fast-paced professional environment
• Proven ability to manage confidential information
• Strong organization and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• High attention to detail and problem-solving ability
• Ability to anticipate executive needs and work independently
• Adaptability in a changing environment
• Strong interpersonal and relationship-building skills
• High level of professionalism, discretion, and integrity

Responsibilities

• Manage CEO calendar, meetings, travel, and priorities
• Prepare materials for meetings, presentations, and reports
• Serve as a gatekeeper and liaison for internal and external stakeholders
• Coordinate executive meetings (agendas, minutes, follow-ups)
• Handle confidential information with professionalism and discretion
• Support strategic initiatives and special projects
• Draft and manage executive communications and correspondence
• Organize and maintain files, records, and documentation
• Assist with board meetings, company events, and executive functions
• Monitor, prioritize, and respond to incoming communications
• Support additional executives as needed
• Improve administrative processes for efficiency

Benefits

• Competitive pay (based on experience)
• Overtime opportunities (if applicable)
• Stable, full-time role in a growing company
• Career growth opportunities — many leaders are promoted from within
• Collaborative, team-oriented culture focused on excellence

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree