Executive Assistant to Founder

The Hire Standard•Cambridge, MA

20h•Onsite

About The Position

The Executive Assistant to Founder serves as a trusted extension of leadership at an early-stage AI company, working directly alongside the Founder to create leverage, increase executive effectiveness, and maintain momentum across the business. This is a nontraditional role designed to comprise approximately 80% executive support and 20% office operations. The position requires strong judgment, adaptability, exceptional organization, and a proactive mindset in a fast-moving environment where priorities shift quickly and decisions happen in real time. The role owns executive operations, including calendar management, travel, meetings, communications, and follow-through. It also supports office operations and employee experience, helping build structure and maintain an organized, efficient, and welcoming workplace as the business grows. The role is fully onsite in Cambridge, Massachusetts.

Requirements

At least 4 years of experience in an Executive Assistant, Executive Business Partner, Administrative Business Partner, Office Manager, or similar role.
Experience directly supporting a Founder, CEO, executive leader, or startup leadership team.
Exceptional calendar, scheduling, travel, and executive operations experience.
Experience balancing executive support with business or office operations responsibilities.
Strong communication and stakeholder management skills.
Ability to operate effectively in fast-moving and evolving environments.
Strong judgment and prioritization across competing requests.
High ownership mentality and a proactive approach to execution.
Comfort wearing multiple hats and stepping beyond traditional role boundaries.
Calm under pressure, highly organized, detail-oriented, proactive, resourceful, and solution-oriented.
Comfort working independently with limited structure.

Nice To Haves

Startup experience.
Familiarity with modern productivity and AI tools.

Responsibilities

Partner directly with the Founder to maximize focus, execution, and operating efficiency.
Manage a highly dynamic calendar across internal and external stakeholders.
Coordinate domestic and international travel arrangements and logistics.
Support inbox management and help prioritize communications and decision-making.
Prepare agendas, meeting materials, notes, and follow-up actions.
Track projects and maintain momentum across key initiatives.
Anticipate bottlenecks and proactively solve operational challenges.
Act as an extension of the Founder to maintain alignment across teams.
Handle sensitive and confidential information with professionalism and discretion.
Support day-to-day office operations and administrative coordination.
Manage vendor relationships, supplies, and workplace logistics.
Contribute to employee experience initiatives and internal events.
Help maintain an organized, efficient, and welcoming office environment.
Support the development of scaling processes as business needs evolve.