Executive Assistant to CEO

Foundation Partners•New York, NY

4d•Hybrid

About The Position

Our client is a fast-growing AI technology company backed by leading venture capital funds. With $25m raised to date, they partner with some of the world's most complex enterprises and are scaling rapidly — growing their team and their US presence in New York. The client is looking for an exceptional Executive Assistant to work directly with their Co-Founder CEO. This is a senior, high-trust role at the heart of the business — and a deliberate step up from a traditional EA hire. This is a role for someone who wants to be close to the business, understand where it's going, and actively help it get there — not just keep the wheels turning. The CEO operates across the US and internationally, building relationships with customers, investors, and partners. You will be a true force multiplier — bringing structure, judgement, and strategic thinking to everything from complex travel to GTM outreach planning. You will work hand in hand with the CEO, anticipating what's needed before it's asked. The best version of this role looks less like an assistant and more like a trusted operator embedded at the center of the company.

Requirements

Significant experience supporting a CEO or C-suite executive, ideally in a high-growth or venture-backed environment (although this is not required)
A track record of managing complex travel and external stakeholder relationships
Experience with outreach — comfortable drafting communications on behalf of a senior leader and owning the follow-through
Exceptional written and verbal communication skills, and the confidence to engage directly with senior external contacts in person, by phone and email
Exceptional organisational ability and meticulous attention to detail
Genuinely curious about the business and motivated by its success
Exercises excellent judgement and knows when to act independently
Brings calm and clarity to fast-moving, ambiguous environments
Measures their impact by what the CEO was able to do because of them — not by what tasks were completed
Looks for smarter ways to work, not just harder ones

Responsibilities

End-to-end ownership of the CEO's calendar across multiple time zones, with a proactive approach to sequencing and prioritization
Managing communications, follow-ups, and coordination with discretion and sound judgement
Anticipating issues before they escalate and solving problems without being asked
Build and maintain a forward travel calendar across the year — planned well in advance and tied to business objectives
For each trip, develop a prioritized meeting schedule: who we should be seeing, why, and what we want from each conversation
Own outreach to those contacts — drafting communications, following up, and ensuring the CEO arrives in every city with a full and purposeful agenda
Work closely with the GTM team to align travel with pipeline, customer relationships, and market priorities
Maintain a clear picture of our network and help identify the right moments to activate it
Prepare concise, high-quality briefings before every significant meeting: background, context, objectives
Pull from internal updates, prior interactions, and external sources to ensure the CEO is always well-prepared
Support preparation of board materials, investor updates, and executive presentations as needed
Act as a primary point of contact with senior executives, customers, investors, and partners
Liaise confidently with external stakeholders, representing the CEO with professionalism and discretion
Support relationship-building moments, events, and high-stakes engagements
Coordinate leadership reporting, weekly updates, and executive cadences
Support planning for offsites, all-hands, and key company moments
Handle expenses, receipts, and administrative tasks without needing to be chased
Actively look for ways to automate and streamline — using AI tools, building lightweight systems, and replacing manual processes where possible
Occasional support with personal arrangements that remove friction from the CEO's time and focus