Executive Assistant & Project Support Specialist

Atlas OT • Centennial, CO

3d • Hybrid

About The Position

Atlas OT is hiring a part-time, hourly Executive Assistant & Project Support Specialist to support the executive team with day-to-day work and long-term goals. The role combines executive and project administration, marketing and sales support, event coordination, procurement, and backup accounting. It is approximately 20 hours per week, with the opportunity to grow as the company scales. Work is primarily in an office setting and may become hybrid over time; it can also include on-location work, errands, and occasional remote work. Availability is primarily needed during standard business hours, with occasional early mornings, late evenings, or weekends around key events. Flexible work hours can be accommodated.

Atlas OT provides automation and controls services and products for operational technology, including system design, procurement, programming, support, panel fabrication and testing, and managed SCADA services. The company serves a range of industries and works with major automation brands.

Requirements

• Can-do attitude: proactive, problem-solving, quick to learn, and willing to take on varied tasks.
• Relevant business experience in administrative support, executive assistance, marketing, project support, accounting, or procurement.
• Ability to use Microsoft programs at an expert level; proficiency will be tested.
• Strong verbal and written communication skills.
• Excellent problem-solving and analytical abilities, with attention to detail.
• Ability to work effectively with cross-functional and discipline teams.
• Valid driver's license and ability to travel without restrictions.
• Must be authorized to work in the United States without sponsorship.
• Must work in a drug-free environment.

Nice To Haves

• Project support or accounting experience.
• Knowledge of marketing and event coordination.
• Procurement, purchasing, or ordering experience, especially with technical or construction materials.
• Canva experience.

Responsibilities

• Provide executive and project administration support.
• Coordinate employee and contractor travel arrangements.
• Support marketing, including social media content using Canva, the industry events calendar, newsletters, and technical writing content.
• Attend events and assist with booth setup and teardown, swag orders, distributing materials, and tracking contacts.
• Call and email clients and vendors and set appointments.
• Plan events, including monthly Lunch and Learns, expos, and conferences.
• Provide procurement and project support by ordering and tracking project materials and equipment, following up with vendors on lead times and delivery, and keeping project teams informed of status.
• Provide backup accounting support, including accounts receivable, accounts payable, and reconciliations.
• Perform other activities identified to support staff.

Benefits

• $24–$30 per hour depending on experience.
• Flexible work hours can be accommodated.
• Hybrid work arrangement over time.
• Opportunity to grow with the company as the business scales.
• Paid sick leave as required by Colorado law; no other benefits are offered for this part-time role.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed