Executive Support Specialist

HQ USAF and Support Elements • Arlington, VA

1d

About The Position

The Executive Support Specialist serves as the principal executive assistant supporting broad administrative matters and daily operations for the Deputy Chief of Staff, Strategic Deterrence and Nuclear Integration, Headquarters USAF, A10, and the Assistant Deputy Chief of Staff. The role provides analytical administrative support that enables management and senior staff to focus on professional and managerial duties in support of the organization’s missions, programs, and policies. The position communicates the commander’s vision, philosophy, and intent to A10 staff, Air Staff, Joint Staff, and wing, mission support, and squadron commanders.

The position is designated Special Sensitive and requires eligibility for access to Sensitive Compartmented Information (SCI), other intelligence-related Special Sensitive information, or possible involvement in Top Secret Special Access Programs. A nondisclosure agreement is required. The position is also a Testing Designated Position under the Air Force Civilian Drug Demand Reduction Program, requiring initial and periodic short-notice drug testing. Work may occasionally take place outside normal duty hours and may require travel away from the normal duty station on military or commercial aircraft.

Requirements

• U.S. citizenship is required.
• Must meet the specialized experience requirements for the OPM General Schedule Administrative and Management Positions, Miscellaneous Administration and Program Series 0301.
• At least one year of specialized experience at the next lower grade GS-09, or equivalent, including knowledge of Air Staff functions, directorate goals, work processes, and organizational structure; project and study management; and evaluation and recommendations to improve effectiveness and efficiency.
• Knowledge of organizational functions, structure, mission, and programs sufficient to advise management officials on executive administrative matters.
• Knowledge of executive administrative policies and procedures and ability to gather, analyze, and evaluate information.
• Knowledge of qualitative or quantitative methods to improve complex management processes, systems, or program effectiveness.
• Knowledge of military command structure, missions, programs, organizational relationships, program goals and objectives, operational events and milestones, and evaluation of planning actions.
• Knowledge of office automation software and procedures to produce and revise documents, graphics, tables, databases, or spreadsheets.
• Knowledge of grammar, spelling, capitalization, punctuation, and specialized terminology.
• Alternatively, qualifying education may include a Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree, or a related LL.M.; transcripts must be submitted when qualifying through education.
• A combination of qualifying education and experience may be used; transcripts must be submitted when applicable.
• Merit promotion applicants must meet applicable time-in-grade requirements; one year at GS-09 is required for GS-11 consideration where TIG applies.
• Knowledge of staff operations management concepts, principles, and methodologies.
• Knowledge of civilian and military, foreign and domestic, protocol and etiquette, policies, regulations, and procedures.
• Analytical skill to assess short-, medium-, and long-term effects of changes in staff operations practices, procedures, and policies and analyze staff operations as an integrated whole.
• Ability to negotiate complex issues, maintain good working relationships, and exercise tact and diplomacy.
• Ability to communicate clearly and effectively orally and in writing.
• Must be eligible for access to SCI, other intelligence-related Special Sensitive information, or possible Top Secret Special Access Programs, and sign a nondisclosure agreement.
• Must pass initial and periodic short-notice drug testing.
• Males must be registered for Selective Service, if applicable.

Responsibilities

• Manage the Deputy Chief of Staff front office as the executive administration specialist to senior leadership.
• Perform high-level managerial, integrating, analytical, and time-sensitive staff activities.
• Update the Deputy Chief of Staff on events, including analysis of topics, potential problems, and recommendations.
• Plan, organize, and execute complex programs, meetings, and visits involving senior government representatives, foreign government representatives, Combatant Commanders, MAJCOM Commanders, and senior joint service leaders.
• Communicate the commander’s vision, philosophy, and intent to A10 staff, Air Staff, Joint Staff, and wing, mission support, and squadron commanders.

Benefits

• Federal employees receive access to a comprehensive benefits package for themselves and their families; specific eligibility depends on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree