Senior Executive Support Specialist

Parra Consulting Group, Inc. .•Bethesda, MD

About The Position

Parra Consulting Group (PCG) is seeking a Senior Executive Support Specialist to provide full-spectrum executive administrative support to senior leadership at a Federal customer. The role operates in a high-tempo, TS/SCI environment and supports smooth daily operations, accurate task tracking, and mission readiness in support of the customer’s global exploitation mission. The specialist manages executive calendars, meetings, correspondence, travel, action tracking, clearance and nomination packages, official records, reporting, and visit support. The role also contributes to process improvements and ensures documentation and administrative activities comply with customer and DIA requirements.

Requirements

Active TS/SCI with CI Polygraph is required.
10+ years of specialized administrative experience at the executive or senior leadership level within the DoD or Intelligence Community.
Demonstrated expertise in DARTS, DTS/APACS, Microsoft Office Suite (Word, Excel, PowerPoint, Project, Access), and classified correspondence management.
Ability to work independently in a high-tempo, classified environment while managing multiple competing priorities.
Strong verbal and written communication skills, including the ability to draft and edit executive-level and technical correspondence.

Nice To Haves

Bachelor’s degree in business administration, communications, or a related field (preferred).

Responsibilities

Manage and deconflict complex executive calendars across multiple senior leaders.
Schedule meetings, secure conference rooms, and coordinate with external offices for high-level engagements.
Prepare agendas, minutes, and read-ahead materials for leadership briefings.
Maintain and track actions in the customer’s Action Request Tracking System (DARTS), ensuring taskers are completed on time.
Review, edit, and quality-control outgoing correspondence, signature packages, and staff summaries for grammar, format, and security markings.
Screen incoming correspondence and determine appropriate routing or action.
Create and manage travel orders in the Defense Travel System (DTS), validate funding lines, and process domestic and OCONUS travel with APACS submissions as required.
Monitor and track official travel and prepare read-ahead packets for leadership.
Prepare, review, and track internal and external staff clearance and nomination packages, ensuring timely progression through gate advancements.
Liaise with security staff and contracting officials to maintain compliance with clearance requirements.
Maintain official files, update file plans, and execute destruction or retirement actions in compliance with DIA records retention policies.
Ensure documentation is inspection-ready for internal audits and CDRL deliverables.
Prepare Monthly Status Reports (MSR), training documentation, and property/accountability updates in accordance with DIA standards.
Support SOP updates and process improvements to increase efficiency and reduce scheduling or correspondence errors.
Assist with high-profile visits, ensuring escort control, visitor vetting, and protocol compliance for U.S. and foreign dignitaries.