Executive Assistant, President of Operations - Atlanta, GA

Cortland•Atlanta, GA

11d•Onsite

About The Position

At Cortland, we operate with a forward-thinking approach that challenges conventional norms and actively seeks insights beyond traditional industry boundaries. As a recognized leader in the multifamily sector, our focus on performance, innovation, and disciplined execution continues to drive strong growth and market leadership. We are committed to building a best-in-class organization by empowering top talent with the resources, autonomy, and support needed to deliver results and advance their careers in a high-performance environment. Role Overview As the Executive Assistant to the President of Operations, you’ll act as a trusted advisor and strategic partner—protecting executive focus, anticipating needs, and driving timely action across high-priority operational initiatives and stakeholders. You’ll serve as a central connector across teams, ensuring an efficient flow of information, follow-through on commitments, and seamless execution of the President’s day-to-day and long-range priorities. This is an in-office position (Atlanta, GA), and expectation is that the individual will be in office full-time.

Requirements

Prior experience as an Executive Assistant in a fast-paced corporate environment preferred.
Prior experience in Project Management, including planning, execution, and follow-through on deliverables, is preferred
Bachelor’s degree preferred but not required.
Exceptional interpersonal skills with the ability to build strong relationships and work effectively with senior leadership and diverse stakeholders.
Excellent written and verbal communication skills.
Demonstrated ability to anticipate challenges, propose solutions proactively, and prevent issues before they arise.
Exceptional prioritization and triaging skills; able to protect executive focus, make judgment calls independently, and manage rapid context-switching.
Strong organizational and time-management abilities; adept at multitasking with precision and attention to detail.
Proficient in Microsoft Office Suite and comfortable learning new tools and systems.
Self-starter with a proactive approach and strong emotional and professional maturity.
Flexible, intellectually curious, and eager to learn.
Service-oriented mindset with a “no job is too small” attitude.
High level of integrity, confidentiality, and discretion.
Friendly, confident, and professional demeanor in all interactions.
Willingness to work evenings, weekends, and travel as needed.

Responsibilities

Serve as a trusted advisor and liaison for the President, maintaining strict confidentiality
Anticipate needs, identify risks, and proactively surface solutions before issues arise
Represent the President’s tone, leadership style, and company culture consistently
Hold leaders and stakeholders accountable for deadlines, deliverables, and follow-through
Strategically manage the President’s calendar to balance priorities and protect focus time
Coordinate complex travel arrangements with proactive issue resolution
Triage incoming requests, make independent judgment calls, and protect executive bandwidth
Draft, edit, and manage correspondence and communications on behalf of the President
Prepare agendas and briefing materials by gathering relevant context and insights
Connect the right stakeholders at the right time to accelerate decisions and reduce friction
Track decisions and action items to ensure timely follow-through
Partner with Operations leadership to organize, track, and deliver President-driven initiatives
Plan and execute executive meetings, offsites, and operational reviews, including logistics, materials, agendas, and action tracking
Compile and synthesize data into concise reports and executive-ready briefings to support decision-making
Use and optimize productivity and project management tools to improve clarity, workflow, and accountability
Prepare and review expense reports and support budget and expense tracking as needed
Coordinate paperwork, approvals, and signatures quickly and accurately
Travel with the President and senior leaders to site visits, conferences, and key events as needed