Executive Assistant & Operations Coordinator

Motorola Solutions•Elgin, IL

1d•$50,100 - $83,600•Onsite

About The Position

In this dual-impact role, you will provide critical local support to the Senior Management Team. Beyond traditional administrative gatekeeping, you will act as a central hub for our facility—spearheading site-wide event planning, tracking operational projects, and driving a positive, connected workplace culture.

Requirements

3+ years of progressive administrative experience
High school diploma or equivalent required
Proficiency in complex calendar management
Intermediate proficiency in data tracking
Proven ability to handle highly sensitive and confidential plant performance and HR data.
The unique ability to build trust and communicate effectively with both hourly plant workers and global C-suite executives.
A calm, solution-oriented demeanor capable of pivoting seamlessly when priorities or schedules shift unexpectedly.

Nice To Haves

Associates or Bachelor's preferred.
Proven experience independently executing corporate or site-wide events for 50+ attendees.
Google Workspace preferred.
Forward-thinking comfort using modern tech and generative AI tools to streamline drafting, formatting, and scheduling tasks.

Responsibilities

Proactively manage complex, high-volume calendars for the senior leaders, balancing local plant priorities with global corporate timelines.
Draft polished internal communications and site-wide announcements. Act as a professional liaison between the leadership team, plant floor employees, and corporate stakeholders.
Coordinate seamless domestic and international travel itineraries, and manage expense reconciliation using corporate software.
Own the planning, budgeting, and execution of local site events, including plant town halls, employee appreciation days, holiday parties, community outreach, and VIP/customer visits.
Source, negotiate, and manage contracts with local caterers, suppliers, and hospitality vendors. Ensure top-tier hospitality for visiting global executives.
Attend leadership and operational meetings, capture precise minutes, and proactively track action items to ensure facility deadlines are met.
Maintain a strong presence across the operation to gather updates, verify project statuses, and help resolve administrative bottlenecks for the team.