Executive Assistant & Workplace Operations Coordinator

Amae Health•San Francisco, CA

1d•$85,000 - $120,000•Onsite

About The Position

This role sits at the center of executive operations and workplace experience at Amae. You will serve as a trusted operational partner to Amae’s CEO and Co-Founder, ensuring they are supported to operate at their highest level while also helping create a workplace environment that reflects our culture and values. This is a highly visible, in-office role that blends executive support, operational excellence, and workplace coordination. A significant percentage of this role will focus on executive support, with the remaining time dedicated to office operations and team experience.

Requirements

3–7+ years supporting C-level executives, founders, or senior leadership teams (startup, healthcare, or fast-paced environments preferred)
Exceptional organizational skills with ability to manage competing priorities and execute with strong attention to detail
Sound judgment and discretion handling confidential information
Excellent written and verbal communication skills
High ownership mindset — anticipates needs, proactively solves problems, and thrives in ambiguity
Positive, service-minded approach with strong interpersonal skills
Excited to work in-person and contribute to a connected, mission-driven culture

Responsibilities

Serve as a strategic administrative partner to Amae’s CEO and Co-Founder
Own calendar management across internal and external stakeholders
Coordinate meetings, agendas, materials, and follow-up actions to ensure leaders are prepared and operating efficiently
Manage travel logistics, itineraries, and expense reporting
Support prioritization by helping manage competing demands and protecting executive time
Coordinate leadership meetings, executive off-sites, and company events
Draft, organize, and prepare materials, presentations, and documents as needed
Partner cross-functionally to drive follow-through on high-priority initiatives
Support coordination with external stakeholders, investors, health system collaborators, and candidates
Handle highly sensitive and confidential information with discretion and judgment
Maintain a high-quality office environment that is organized, welcoming, and operationally excellent
Serve as a point of contact for employees, candidates, and visitors
Manage office vendors, facilities coordination, supplies, mail, and shared spaces
Partner with building management and external vendors to resolve issues quickly
Coordinate workplace moments that strengthen connection and culture, including team lunches, celebrations, and in-office experiences
Support onboarding logistics and help create an exceptional first-day experience for new team members
Assist with office logistics for All Hands meetings, leadership gatherings, and company events
Identify opportunities to improve systems, processes, and workflows
Create structure where needed and proactively solve problems before they become blockers
Bring a high level of ownership, organization, and attention to detail to everything you do