Executive Assistant/ Operations Coordinator

Mai Placement • Toms River, NJ

1d • Onsite

About The Position

Growing family-run product business seeking an Executive Assistant / Operations Coordinator to act as a true right hand to ownership. This person will help keep communication moving, stay ahead of priorities, and create organization as the company continues to grow. The ideal candidate is a self-starter who takes initiative, solves problems independently, and naturally removes work from an executive’s plate rather than waiting for direction.

Requirements

• Prior executive assistant, office management, operations, or administrative experience preferred
• Highly organized with strong follow-through
• Proactive with excellent judgment and common sense
• Comfortable managing emails, priorities, and fast-moving communication
• Strong Excel/spreadsheet skills
• Able to work independently and take ownership

Responsibilities

• Monitor and manage executive emails and communication
• Prioritize urgent matters and keep follow-ups moving
• Help organize schedules, projects, and outstanding tasks
• Coordinate with customers, vendors, factories, and logistics partners
• Assist with pricing spreadsheets and administrative support
• Anticipate needs, solve problems, and ensure details don’t fall through the cracks

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed