Executive Assistant & Operations Associate

Nidus Technologies•New York, NY

1d•$100,000 - $150,000•Onsite

About The Position

Nidus is hiring an Executive Assistant & Operations Associate to support its CEO and founders and keep the company operating at full speed. The role focuses on protecting and multiplying the founders’ time while creating a strong experience for customers, candidates, and guests. The associate will work in person with a small, senior team in New York City and gain exposure to building a defense technology company.

Requirements

Experience supporting founders or executives and making them measurably more effective.
Ability to anticipate needs, resolve scheduling conflicts, and close loops without reminders.
Organized, responsive, and reliable work style.
Clear writing and confidence representing the company to government customers, senior engineering candidates, and other stakeholders.
Discretion when handling sensitive information.
Willingness to work in person with a small, fast-moving team.

Nice To Haves

Experience in defense technology or working directly with government customers.

Responsibilities

Manage the founders’ calendars and travel, keeping schedules organized and plans adaptable, including arrangements for accompanying travelers.
Manage expenses end to end, including receipts, expense reports, and reimbursements.
Coordinate NDAs, calls, and meetings at Nidus and customer sites; draft and send emails and follow up on outstanding items.
Partner with the Head of Talent to coordinate candidate meetings with founders, including scheduling, travel, and onsite visits.
Plan recruiting dinners and events in New York City with the Head of Talent, and help organize offsites and team outings.
Keep the office operating by handling visitor access, deliveries, and packages; welcome guests and prepare for visits.