Executive Assistant, National Programming & Artist Relations

iHeartMedia • New York, NY

5d • $27 - $34 • Onsite

About The Position

The audio revolution is here – and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month. We are the largest podcast publisher, home to popular on-air personalities and podcast influencers, and creators of major live music events. iHeartRadio is the #1 streaming radio digital service in America with a significant social media footprint and a complete audio ad technology stack. We are committed to providing diverse programming and fostering a workplace that values collaboration, curiosity, and respect. If you're excited about this role but don't feel your experience aligns perfectly, we encourage you to apply as we are dedicated to building a diverse, inclusive, and authentic workplace.

Requirements

• Exceptional attention to detail with the ability to manage sensitive information, complex schedules, and high-volume communications with accuracy.
• Proven ability to multitask and effectively prioritize competing demands in a fast-paced, deadline-driven environment.
• Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems.
• Excellent written and verbal communication skills, with a professional and polished demeanor when interacting with artists, management teams, executives, and external partners.
• Demonstrated professionalism and poise in working with artists, talent representatives, and senior industry stakeholders.
• Ability to handle sensitive talent and executive relationships with discretion, diplomacy, and confidentiality.
• Demonstrated experience supporting senior-level executives, preferably within entertainment, music, media, or a related industry.
• Strong relationship-building skills and a customer-service mindset, with the ability to work effectively across all levels of an organization.
• High proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), Canva and calendar management tools.
• Ability to adapt quickly to changing priorities and remain calm under pressure.

Nice To Haves

• Bachelor's degree or equivalent relevant work experience preferred.
• Respect for others and a strong belief that others should do this in return.
• Subject matter expertise to conceive and communicate original ideas.
• A growth mindset with knowledge sharing and mentorship within the team.
• Open communication about a variety of complex ideas to encourage a broad point of view and build a team consensus.
• Strong desire for collaboration between teams.
• Ability to work independently with minimal supervision.
• Commitment to continuous process improvement for overall team effectiveness.
• Advanced problem-solving techniques.

Responsibilities

• Schedule meetings, manage expenses, and draft industry-facing event and artist program recaps.
• Schedule label/management and internal meetings, maintain calendars, coordinate travel arrangements, and process expenses for National Programming Group and Artist Relations Executives.
• Assist with multi-format Music Summit preparation and management, including creating save the dates, label scheduling, distributing invites, and coordinating label presentations.
• Maintain Artist Relations program trackers (e.g., Audio campaigns, AIPs, World Premieres, On the Verge, Takeover Hours).
• Assemble year-end department impact reports.
• Manage the industry contact database.
• Assist with talent asset outreach, collection, and distribution across iHeart and partnering platforms for creative content.
• Provide detailed recaps for labels following content launches and marketing plans.
• Develop artist profile pitches for clients.
• Assist with prepping weekly updates, newsletters, and industry-facing recaps.
• Assist with the creation of supportive promotional materials for artist campaigns.
• Calculate valuations for national contesting, editorial features, and social promotions.
• Manage On The Verge and Titanium Award processes, including artist identification, award requests, communication drafting, and cross-departmental coordination.
• Follow up with artist camps to ensure social support.
• Assist with original content shoots and pulling social links around tentpole events.
• Draft, distribute, and orchestrate industry VIP invites and fulfillment at Tentpole Events.
• Represent iHeartRadio National Artist Relations team at local shows and artist showcases.
• Manage the Department Internship Program.

Benefits

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree