Executive Assistant Jr.

Chenega Enterprise Systems & Solutions•Washington, DC

3d•Onsite

About The Position

Chenega Enterprise Systems & Solutions, LLC., a Chenega Professional Services company, is seeking an Executive Assistant Jr. to provide administrative and technical support to senior leadership within the Department of Transportation Office of the Secretary, Office of Public Affairs. The role involves professionally interfacing with agency personnel and visitors, arranging and managing meetings for the Director, and directing calls or visits to appropriate team members when they do not require the principal’s attention. The position is in-office at Department of Transportation Headquarters, 1200 New Jersey Avenue, Washington, DC. The successful candidate will handle confidential and sensitive documents, support the Director and Deputy Director with scheduling and travel, and work with executive assistants and departments to keep daily operations and meeting preparation on track. The company describes its workplace as offering employee benefits, management engagement, quality leadership, teamwork, performance recognition, and promotion opportunities.

Requirements

Three years of experience.
In-depth knowledge of and experience with Google Platform and Microsoft Office Suite.
Experience with calendar management.
Experience with travel management.
Successfully pass background and drug screening.

Nice To Haves

PRISM experience is a plus.
EDMS experience is preferred but not required.

Responsibilities

Manage and coordinate conflict-free calendar management.
Schedule internal and external executive meetings.
Handle meeting logistics, including agendas and audio-teleconferencing setups, and track meetings for the Director.
Manage the Outlook contact list, screen incoming calls to the Director, and route them to the appropriate individual.
Handle confidential and sensitive documents.
Work with other executive assistants to ensure continuity of day-to-day operations.
Collaborate with assistants and departments to obtain meeting materials and create staff materials, including agendas and background information.
Greet and escort visitors as needed.
Coordinate local, domestic, and international travel logistics for the Director and Deputy Director, and promptly process and submit expense reports.
Maintain team calendars and order office supplies and technology equipment.
Serve as property custodian.
Maintain thorough knowledge of internal processes related to senior leaders’ responsibilities, correspondence protocol, corporate policies and procedures, and office group functions.
Work independently with minimal direction on complex assignments, interact effectively with clients, exercise strict confidentiality and discretion, and assist senior leadership in managing their time.
Perform other duties as assigned.