Executive Assistant Jr.

Chenega Corporation•Washington, DC

3d•Onsite

About The Position

Chenega Enterprise Systems & Solutions, LLC., a Chenega Professional Services’ company, is seeking an Executive Assistant Jr. to provide administrative and technical support to senior leadership in the Department of Transportation’s Office of the Secretary, Office of Public Affairs. The role involves professionally interfacing with agency personnel and visitors, arranging and managing meetings for the Director, and directing calls or visitors to the appropriate team member or office when they do not require the principal’s attention. The position is in-office at the Department of Transportation Headquarters, 1200 New Jersey Avenue, Washington, DC. The company describes an employee benefits program, engaged management, quality leadership, teamwork, performance recognition, and promotion opportunities.

Requirements

At least 3 years of experience.
In-depth knowledge and experience with Google Platform and Microsoft Office Suite.
Experience with calendar management.
Experience with travel management.
Successfully pass background and drug screening.

Nice To Haves

PRISM experience is a plus.
EDMS experience is preferred but not required.

Responsibilities

Manage conflict-free calendars and schedule internal and external executive meetings.
Handle meeting logistics, including agendas and audio-teleconferencing setups, and track meetings for the Director.
Manage the Outlook contact list, screen incoming calls to the Director, and route them to the appropriate individual.
Handle confidential and sensitive documents.
Coordinate with other executive assistants to ensure continuity of day-to-day operations.
Work with assistants and departments to obtain meeting materials, and create staff materials such as agendas and background information.
Greet and escort visitors as needed.
Coordinate local, domestic, and international travel for the Director and Deputy Director, and promptly process and submit expense reports.
Maintain team calendars and order office supplies and technology equipment.
Serve as property custodian.
Apply knowledge of internal processes related to senior leaders’ responsibilities, correspondence protocols, corporate policies and procedures, and office group functions.
Work independently with minimal direction on complex assignments, interact effectively with clients, maintain strict confidentiality and discretion, and assist senior leadership with time management.
Perform other duties as assigned.