Executive Assistant II

BAE Systems • McLean, VA

9d

About The Position

Serves as executive assistant to VP/GM Air & Space Force Solutions and its business areas. Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies. The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks.

Requirements

• 15+ Years with HS or 8+ Years with AA or 3+ Years with BS
• Experience working in a classified environment
• Excellent written, oral, and interpersonal communication skills.
• Prior experience providing administrative support to senior leaders.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from government and industry as well as internal BAE Executives
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities

Responsibilities

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Review incoming and outgoing correspondence, including preparing documents for signature and ensure proper routing
• Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary.
• Coordinate travel logistics and itineraries.
• Monitor travel-related expenses and reconcile within policy timeline.
• Assist in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
• Coordinate new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up.
• Update and maintain records, files and other documents/materials (electronic or in hard copy).
• Performs multiple critical and time-sensitive tasks simultaneously.
• Host visitors, coordinate parking, pass security clearances and escort uncleared visitors

Benefits

• health, dental, and vision insurance
• health savings accounts
• a 401(k) savings plan
• disability coverage
• life and accident insurance
• employee assistance program
• legal plan
• discounts on things like home, auto, and pet insurance
• paid time off
• paid holidays
• paid parental leave
• military leave
• bereavement leave
• any applicable federal and state sick leave
• company recognition program to receive monetary or non-monetary recognition awards

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED