Executive Assistant II

Tarleton State University • Stephenville, TX

7h • $49,000 - $68,331 • Onsite

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Executive Assistant in the Division of Finance & Administration . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further. At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond. The Executive Assistant II provides comprehensive administrative and operational support to the Division of Finance & Administration. This role is responsible for performing a wide range of duties in support of the office of the Executive Vice President, including HR transaction processing in Workday (onboarding, offboarding, and data maintenance), purchasing and invoice processing in TexanBuy, inventory tracking and property transfers in Canopy, travel coordination and expense reporting in Emburse, and general calendar and event management. The position also manages correspondence, maintains office records, assists with planning and logistics for meetings and events, supervises student employees, and ensures a professional and welcoming front office presence. This position requires a high degree of professionalism, discretion, and the ability to coordinate with internal departments and external stakeholders. The Executive Assistant plays a key role in supporting the daily operations and strategic priorities of the division through effective communication, organization, and attention to detail. This is an on-site position located at Tarleton State University’s Stephenville, Texas campus. Work hours are generally Monday through Friday; 8 AM-5 PM or as work requirements indicate. Serves as Campus Security Authority (CSA).

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Four years of related administrative experience.
• Knowledge of word processing, spreadsheet, and presentation applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Provides administrative support to the Finance & Administration Division, performing tasks such as human resources related items in Workday for on-boarding, off-boarding, and data maintenance, completing purchasing tasks for requisitions, PO, non-PO, and invoices for the Division in TexanBuy, maintaining inventory and creating property transfers in Canopy, maintaining calendars and appointments, travel arrangements, expense card reports in Emburse, as well as event planning for the division. Represents the division with professionalism to both internal and external constituents.
• Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
• Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for planning and scheduling activities.
• Serves as receptionist for the Division of Finance & Administration, greeting visitors to the office and by phone.
• Maintains supply inventory and equipment service agreements, and oversees record retention plan for office documents.
• Responsible for the supervision of Office of Finance & Administration student employees.
• Provides assistance to departments within the division, as needed, contributing to the overall success of the Division.

Benefits

• We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees.
• Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level