Executive Assistant II

Panasonic • Sparks, NV

8h • Onsite

About The Position

The Executive Assistant II manages their respective leaders' various administrative and support duties. They are expected to autonomously initiate and execute procedures for overseeing projects and information while occasionally seeking guidance or support for novel tasks or circumstances. Furthermore, they are tasked with serving as a valuable resource for the Executive Assistant I and supporting Director and Senior Director leaders.

Requirements

• A high school diploma, GED, or an equivalent qualification, or a combination of education and relevant experience.
• Minimum of one year of experience in an administrative support role.
• Minimum of 3-5 years’ experience in a fast-paced, high-volume administrative support, executive assistant, coordinator, or similar role.
• Strictly adhere to the principles of confidentiality and discretion in all matters.
• Exceptional written and verbal communication skills are necessary, including experience in supporting or interfacing with staff.
• Recognizing the significance of first impressions and demonstrating professionalism are key attributes we are looking for.
• Proficient in utilizing computer programs and adept at rapidly acquiring new technological skills.
• Skilled in leveraging Word, Excel, and PowerPoint to craft compelling proposals, facilitate project planning, provide status updates, and deliver executive presentations.
• The capacity to excel in a challenging environment characterized by frequent interruptions is imperative for success in this position.
• Valid authorization to work in the U.S. without restriction.

Nice To Haves

• Associate of Arts or Associate of Science in Business Administration or similar field.
• Three or more years of experience in an administrative support role, preferably supporting executive-level associates.
• Proficiency in translating between English and Japanese, addressing inquiries from internal staff, external entities, and individuals, and effectively conveying messages, posing queries, and presenting information to leaders in both languages.

Responsibilities

• Organizing and orchestrating meetings with the Leadership Team
• Implementing and managing standard calendar coordination and scheduling.
• Calendar management to include resolving conflicts/double bookings.
• Assisting with scheduling interviews requiring members of the Leadership Team
• Coordinating offsite workshops, meetings, and events
• The setup of accounts/profiles, arrangement of travel bookings, processing, oversight, and subsequent follow-up on expenses.
• Maintaining positive working relationships with internal and external individuals, companies, and groups such as customers, hotels, restaurants, etc.
• Securing approvals and signatures for contracts, NDAs, and other documents
• Safeguarding confidential schedules, correspondence, conversations, and personal information
• Visitor coordination, including but not limited to hotels, transportation, meals (breakfast, lunch, and dinner), and set up tours (in coordination with Japan, production teams, workplace, and Leadership), and arrival/parking/entrance info.
• Schedule sheet and data management/analysis (data entry and record maintenance)
• Providing guidance on booking travel, managing expenses, and applying for company credit cards for employees
• Demonstrating forward-thinking and planning abilities
• Critical thinking skills
• Constant pursuit of process improvement and innovation
• Execution of other duties as assigned by Leadership.

Benefits

• Medical, dental, vision, prescription plans
• Health Savings Account and Flexible Spending Account options
• Life, accident, critical illness, disability, legal, identity theft, and pet insurance
• 401(k) plan with company matching contributions and immediate vesting
• Vacation, holidays, personal days, sick leave, volunteer, and parental & caregiver leave
• Tuition reimbursement for job-related courses after six months of service
• Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources
• High5 employee recognition and awards platform, quarterly and annual employee recognition
• Opportunity for an annual performance-based bonus
• Several on-site cafes, plentiful snack and beverage kitchens, revolving on-site vendor visits and employee events
• Free Shuttle: Rides to and from work!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED