Executive Assistant II

University of Arkansas System • Little Rock, AR

1d • Onsite

About The Position

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

This position manages complex calendars and travel, coordinates meetings and special events, processes purchases, supports office operations, and prepares executive correspondence and materials. The Executive Assistant II serves as a key liaison among UAMS and Arkansas Children’s leadership, faculty, staff, visitors, vendors, and external stakeholders. The position requires professionalism, discretion, sound judgment, and the ability to manage confidential information and multiple priorities.

Requirements

• Bachelor's degree in business, public relations, or related PLUS three (3) years experience working in a high level administrative role for an executive or in a academic medical setting OR High school diploma and seven (7) years of experience in a high level administrative role, including calendar management.
• Intermediate working knowledge of Microsoft Office
• Proof of legal authority to work in the United States on the first day of employment.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Coordinate in-person, virtual, and hybrid meetings.
• Prepare meeting agendas, materials, and logistics.
• Plan departmental meetings, retreats, and special events.
• Coordinate event locations, catering, technology, vendors, and guest support.
• Process purchases, invoices, travel reimbursements, and other expenses.
• Maintain office supplies and coordinate equipment or maintenance requests.
• Prepare correspondence, reports, presentations, and other documents.
• Answer calls, greet visitors, and respond to routine questions.
• Maintain departmental files and records.
• Coordinate special projects and track deadlines and deliverables.
• Provide administrative support to departmental leadership.
• Perform other duties as assigned.

Benefits

• Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level