Specialist, Executive Assistant II
About The Position
We’re seeking a future team member for the role of Executive Assistant to join our Office of the CFO Governance & Execution Team. This role is located in New York. In this role, you’ll make an impact by providing senior level administrative support in a fast paced, deadline driven environment. You will serve as a primary and central coordination point for daily operations, communications, and workflow, ensuring seamless execution of administrative processes while maintaining confidentiality, accuracy, and professionalism. Responsibilities include managing calendars, scheduling meetings, coordinating appointments, preparing, editing, and distributing meeting agendas, minutes, presentations, and financial documents. You will also coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation, and coordinate logistics for team meetings, workshops, town halls, on-sites, business reviews, audits, and cross-organizational initiatives. Additionally, you will support the onboarding of new team members, handle confidential information with discretion and sound judgment, assist with special projects, process improvements, and administrative initiatives as assigned, and maintain office supplies, technology needs, and vendor coordination. You will adopt and leverage BNY AI Enabled tools to enhance administrative efficiency.
Requirements
- Proven administrative experience, preferably supporting business execution, finance, accounting, or senior leadership teams
- Experience in a large financial services or corporate environment.
- Bachelor’s degree or equivalent experience.
- Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and attention to detail.
Responsibilities
- Provide senior level administrative support in a fast paced, deadline driven environment
- Serve as a primary and central coordination point for daily operations, communications, and workflow
- Ensure seamless execution of administrative processes while maintaining confidentiality, accuracy, and professionalism
- Manage calendars, schedule meetings, and coordinate appointment
- Prepare, edit, and distribute meeting agendas, minutes, presentations, and financial documents
- Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation
- Coordinate logistics for team meetings, workshops, town halls, on-sites, business reviews, audits, and cross-organizational initiatives
- Support onboarding of new team members, including system access, equipment requests, and orientation materials
- Handle confidential information with discretion and sound judgment
- Assist with special projects, process improvements, and administrative initiatives as assigned
- Maintain office supplies, technology needs, and vendor coordination
- Adopt and leverage BNY AI Enabled tools to enhance administrative efficiency
Benefits
- Highly competitive compensation
- Benefits and wellbeing programs
- Generous paid leaves
- Paid volunteer time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
