Executive Assistant II

TENDERLOIN NEIGHBORHOOD DEVELOPMENT CORPORATION•San Francisco, CA

9d•Hybrid

About The Position

Under the direct supervision of the Chief Operating Officer and Chief Financial Officer, the Executive Assistant is responsible for providing administrative and operational support to the Chief Operating Officer and Chief Financial Officer.

Requirements

Excellent organizational skills and attention to details.
Excellent interpersonal and communication skills, both verbal and written.
Strong ability to execute work with a diversity, equity, and inclusion lens.
Ability to work independently and keep pace with a fast-moving Chief Operating Officer and Chief Financial Officer.
Ability to analyze and solve problems
Ability to prepare clear, accurate and concise records, business correspondence and reports
Ability to perform highly detailed work on multiple and concurrent tasks under pressure
High degree of professionalism in dealing with diverse groups of people, including Board members, senior leadership, staff, community leader and vendors.
Ability to maintain high level of confidentiality, discernment, and judgment.
Excellent computer skills.
Ability to lift up to 10 pounds occasionally
Significant executive support experience, including supporting C-level executives.
Expert proficiency Microsoft Office
Technical proficiency and problem-solving skills related to cloud-based environments (web-based applications)
Exceptional organizational skills and impeccable attention to detail
Strong verbal and written communication skills

Nice To Haves

Nonprofit board experience is highly preferred.

Responsibilities

Provide sophisticated calendar management for COO and CFO.
Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
Complete broad variety of administrative tasks that facilitate the COO and CFO’s ability to effectively lead the organization.
Includes assisting in special projects, designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Act as liaison and provide support to the COO and CFO.
Arrange and handle logistics for meetings and events; schedule meetings; draft agendas, develop, compile, and distribute presentation materials; and record meetings minutes as requested.
Serve as primary point of contact for internal and external clients on all matters pertaining to the COO and CFO
Work closely with COO and CFO to keep well informed of upcoming commitments and deadlines.
Anticipate COO and CFO’s needs in advance of meetings, conferences, etc.
Coordinate, along with other administrative assist(s), all Executive Management Team meetings and retreats and assist with staff meetings and events as needed.
Follow up on contacts made by the COO and CFO to cultivate ongoing relationships.