Executive Assistant II

Aflac, Incorporated

21h•$46,000 - $60,000•Hybrid

About The Position

Aflac is hiring an Executive Assistant II to provide administrative support to executive and department leadership. This hybrid role requires reporting to an Aflac office in Columbus, Georgia, at least 60% of the work week and working from home within the continental United States for the remaining portion; the schedule will be discussed with leadership. The role prepares correspondence and routine documents, manages executive communications and calendars, coordinates travel and meetings, and serves as a liaison among executives, managers, visitors, and other customers. It also handles office supplies and purchase orders, expense and budget records, filing systems and confidential records, and operational administrative support. The position supports department meetings and company events and assists with training and developing administrative staff. The salary range is $46,000 to $60,000. Aflac offers medical, dental, vision, prescription drug, and other supplemental coverage; flexible spending accounts; 401(k) plans; annual bonuses; the opportunity to purchase company stock; paid holidays; PTO; and eligible leaves of absence.

Requirements

High school graduation.
Four years of administrative support experience, including one year supporting executive-level management, or an equivalent combination of education and experience.
Excellent oral, written, and interpersonal communication skills to interact effectively and exercise discretion, judgment, and diplomacy with internal and external customers and senior and executive management.
Self-starter.

Nice To Haves

Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) certification.
Bachelor's degree.

Responsibilities

Prepare sensitive or routine correspondence from drafts or verbal instructions, including memos, letters, articles, reports, proposals, and charts.
Prepare and process routine forms, documents, requisitions, purchase orders, and transmittal forms according to standard procedures, and respond to inquiries.
Serve as a liaison between executives, managers, and visitors; review requests, schedule appointments, and resolve problems requiring knowledge of company policies, procedures, and projects.
Receive, screen, and route calls; place calls; receive visitors; arrange appointments; and maintain the executive calendar.
Coordinate travel arrangements and schedule meetings; prepare agendas and presentation materials; take and prepare meeting minutes.
Maintain office-supply inventory and initiate purchase orders as needed.
Reconcile invoices and maintain expense and balance records against budgeted amounts.
Compile data and develop the department budget; submit travel and other expenses for payment or reimbursement.
Maintain accurate filing systems and records, release information according to company policy, audit and purge outdated files, and ensure records remain confidential.
Provide administrative support for department operations and assist with training and development of subordinate secretaries and other administrative staff.
Coordinate divisional and departmental meetings and events and support company events, including Employee Appreciation Week and holiday celebrations.
Perform other duties as required.

Benefits

Medical, dental, and vision coverage.
Prescription drug coverage.
Health care flexible spending account.
Dependent care flexible spending account.
Aflac supplemental Accident, Cancer, Critical Illness, and Hospital Indemnity policies offered at no cost to the employee.
401(k) plans.
Annual bonuses.
Opportunity to purchase company stock.
11 paid holidays annually.
Up to 20 days of PTO to be used for any reason.
Eligible state-mandated sick leave and other leaves of absence, including adoption and parental leave where applicable.