EXECUTIVE ASSISTANT I - 72001496

State of Florida • TALLAHASSEE, FL

8d • Onsite

About The Position

The Executive Assistant I supports all functions of the Office of Inspector General under the direct supervision of the Inspector General. This highly responsible professional administrative position assists the Inspector General, Chief of Investigations, and Director of Audit. The role accesses confidential information and requires maintaining and handling it with the highest discretion to protect its integrity and confidentiality.

Assignments must be performed in accordance with section 20.055, Florida Statutes; the Association of Inspectors General’s General Principles and Standards for Offices of Inspector General; and the Institute of Internal Auditors’ Global Internal Audit Standards. Office of Inspector General staff may access state agency records, data, and other information deemed necessary to perform their duties, including information exempt under Chapter 119, Florida Statutes.

This is an on-site position located in Tallahassee, Florida. Successful completion of background screening is required. State of Florida employees are subject to reasonable-suspicion drug testing under the Drug-Free Workplace Act.

Requirements

• At least three years of administrative experience; preferably, at least one year in an Office of Inspector General or similar/equivalent work environment.
• Strong understanding of administrative principles, office procedures, and records management.
• Knowledge of and experience with Ariba on Demand (AOD, formerly MyFloridaMarketPlace), PCard Works, the Statewide Travel Management System (STMS), and People First.
• Working understanding of the Florida Planning, Accounting, and Ledger Management (PALM) database.
• Ability to apply applicable rules, regulations, policies, and procedures, including section 215.422, Florida Statutes, regarding vendor invoices and payments.
• Ability to develop an understanding of complex organizational and financial processes and systems.
• Knowledge of Microsoft 365, including Teams, Word, Excel, PowerPoint, Outlook, and OneDrive.
• Excellent verbal and written communication skills, with the ability to listen effectively and build professional relationships.
• Ability to establish and maintain effective professional working relationships by listening and facilitating an open exchange of ideas.
• Ability to analyze problems, use sound reasoning, identify alternative solutions, and distinguish relevant from irrelevant information.
• Ability to plan, organize, and coordinate work assignments based on objectives, identify problems and opportunities, and accomplish goals.
• Ability to work independently.
• Ability to sit or stand for extended periods and perform sedentary work with repetitive motions.
• Ability to perform duties in accordance with statutory and professional standards and guidance for Offices of Inspectors General.

Nice To Haves

• At least one year of administrative experience in an Office of Inspector General or similar/equivalent work environment.

Responsibilities

• Support all functions of the Office of Inspector General.
• Assist the Inspector General, Chief of Investigations, and Director of Audit.
• Handle confidential information with discretion and protect its integrity and confidentiality.
• Collect, evaluate, and analyze data to prepare correspondence.
• Plan, organize, and coordinate work assignments to accomplish objectives and goals.
• Perform duties in accordance with applicable statutory and professional standards and guidance for audits, inspections, investigations, reviews, and evaluations.
• Comply with applicable rules, regulations, policies, and procedures, including requirements regarding vendor invoices and payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed