Executive Assistant I
About The Position
Executive Assistant Level I supports one or more facility or division level Vice President(s) and/or Senior VP(s). Position is responsible for providing high level administrative support. The core job functions: Correspondence, Meeting Preparation/Coordination, Statistical Reports, meeting minutes, complex calendar management, Travel Arrangements, Invoice/POs/PCard purchases, Customer Service, Phone Support, file management, office supplies. Position will perform a wide variety of secretarial and general administrative duties to support leadership utilizing the Riverside Care Difference principles in all interactions.
Requirements
- High School Diploma or GED, (Required)
- 5-6 years Executive level administrative support
- Related Education in Lieu of experience (Required)
- Medical Terminology knowledge
- Proficient in Microsoft Office Suite
- Strong ability to work independently and manage one’s time.
- Verbal and written communication skills.
Nice To Haves
- Associates Degree, Business Administration (Preferred)
Responsibilities
- Provides clerical support for facility/division Vice President and other relevant executives.
- Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, etc.
- Responsible for heavy calendar management in meeting times, appointments, special events, etc.
- Meeting management includes room reservation, timely preparation, setup, travel accommodations, special room arrangements, and may include recording meeting minutes.
- Provides support by maintaining list Facility or Division Board members and committee members as assigned.
- Corresponds with board and committee members providing high level of customer service.
- Ensures materials for boarding meetings and committees are prepared timely and provided to members in advance.
- May prepare meeting agendas, packets, participant correspondence, and recording meeting minutes.
- Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies.
- Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to: ensures that all invoices, check requests, Cards and payments are accurately coded and posted/logged during applicable month and submitted to Accounting in a timely manner.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications and maintaining related file systems.
- Filing system is organized and maintained to ensure efficiency/productivity for the department.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
