Executive Assistant I

Duke Energy Corporation•St. Petersburg, FL

1d•Onsite

About The Position

Headquartered at the Duke Energy St. Petersburg offices, the Executive Assistant I will serve in a critical support role and will perform full secretarial, administrative, and broad support activities of a highly responsible and confidential nature for the Vice President for Regulated & Renewable Energy Florida. Activities are diverse and involve close coordination with senior leaders and their support staffs. This position requires significant interface on a regular basis with high level leaders of other companies, as well as within the corporation. It is the responsibility of the Executive Assistant to proactively manage the time and support the work effectiveness of the Vice President. The incumbent anticipates the needs of the Vice President and based on knowledge of the VP’s mode of operation and individual preferences, coordinates, research, delegates, compiles, and organizes any work necessary to meet those needs. The individual may exercise considerable judgment and discretion in the performance of their duties. This position requires a high degree of professionalism, knowledge of the enterprise, verbal and written communication skills, and interpersonal skills.

Requirements

Bachelors degree
2 years related work experience
In lieu of required degree, High School/GED and 4 years related work experience

Nice To Haves

Bachelors degree
5 years related experience
Advanced level of proficiency in Microsoft Office suite applications, including Word, Outlook, Excel, PowerPoint and SharePoint.
Previous experience with a Utility or similar manufacturing experience.
Working knowledge of office equipment: copiers, mail systems, telephone systems, etc.
Ability to communicate in a clear, concise and effective manner, both in writing and verbally
Ability to collaborate effectively across organizations and with all levels of employees
Effective interpersonal skills with the ability to learn all facets of the administrative functions
Operations policies, procedures and goals
Working knowledge of Plant View

Responsibilities

Screens calls and responds to moderately complex inquiries from management employees or external sources regarding a variety of questions, such as clarification of company policy and procedures.
Communicates sensitive information to senior management or external sources.
Coordinates with internal and external staff to accomplish moderately complex activities, such as scheduling, and developing agendas for meetings or events.
Conducting research and compiling information for quarterly or annual reports, departmental projects or company task forces, where information must be gathered and compiled from a variety of sources.
Identifies needs and initiates administrative projects.
Performs considerable coordination and follow-through.
Sets priorities and procedures for accomplishing work and may delegate portions to others.
Oversees the Vice President’s email in their absence by reviewing incoming messages, determining appropriate action, drafting responses, and coordinating/ delegating follow-ups as needed.
Maintains confidential records and reports.
Collects, compiles and analyzes data from several sources of information.
May direct others to collect and calculate the data.
Provides support in preparation for the Vice President’s meetings.
May coordinate the preparation or compilation of various meeting materials.
Interfaces with others in the business unit to plan and coordinate materials.
Provides administrative and organizational support to the Vice President in external business and community leadership responsibilities.
Utilizes Microsoft Office Products at a high level of proficiency.
Prepares and revises documents for use by management.
Prepares expense reports and reconciliation statements.
Reviews and approves, within delegated parameters, expense reports of others.
Coordinates travel arrangements and meeting preparations.
Anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed.
Maintains a consistently high level of availability to provide support to the Vice President according to their schedule.
May require flexibility in work hours or locations.
Maintains and demonstrates current knowledge of Duke Energy enterprise organization and business operations.
Understands the work preferences and needs of the Vice President.
Communicates effectively with other Leaders and their support staffs.
Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
Effectively handles a wide variety of telephone calls, mail, visitors and appointments to effectively manage the time of the Vice President.
Prepares correspondence and written communications.
Coordinates EVP/SVP site visits, leadership meetings, and other meetings.
May be required to assist with providing secondary support to RRE Finance, COSO, Stations, and Demolitions Group.