Executive Assistant I

OhioHealth•Columbus, OH

About The Position

The Executive Assistant I professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. The role supports an executive or leader and their department by performing a variety of administrative duties that help leadership serve organizational strategic goals. The ideal person is polished, articulate, forward-thinking, anticipates needs, and solves problems quickly and accurately. As part of a High Reliability Organization, the role requires focus on safety, quality, and efficiency. Duties may change and the listed responsibilities are not exhaustive.

Requirements

High school diploma or GED.
Three to five years of progressive office experience or demonstrated/related administrative experience.

Responsibilities

Manage complex, strategic calendars for more than one executive or business leader, including scheduling, time management, organization, and prioritization of appointments and meetings.
Review, organize, and prioritize executives’ email; greet callers; receive and screen calls; manage and delegate information requests; and prepare correspondence, presentations, memos, research, and proofreading using MS Office or other software.
Create and manage meeting agendas and invitations; coordinate catering; gather and distribute meeting materials; arrange audio/visual equipment; and take minutes as needed.
Process purchase orders, travel and expense reports, mileage, and travel cash advances accurately and promptly, coordinating with Accounts Payable, Procurement, and other fiscal offices and using enterprise software such as PeopleSoft or Workday.
Use and stay current with organizational technologies, operate specialty software, and provide guidance to executives as needed.
Organize, retrieve, and securely manage paper and electronic records, including network or shared drives; follow records-retention policies and arrange long-term storage as appropriate.
Anticipate executive needs, respond to customers, peers, and associates, and balance independent work with teamwork when supporting multiple leaders.
Maintain confidentiality and discretion and follow information, privacy, and security policies, procedures, standards, and guidelines.
Lead or assist with projects as required and use critical thinking to identify alternative solutions, conclusions, or approaches to problems.
Depending on the position, help develop and grow additional administrative staff.
Provide general office support, such as answering and directing calls, greeting visitors, managing email for a leader, ordering supplies, coordinating maintenance and repair of office equipment, organizing shared spaces, and distributing mail.
Perform other duties as assigned or required.