Executive Assistant - Finance
About The Position
Provide executive-level administrative support to the Senior VP/CFO and the Finance leadership team at The Jackson Laboratory. This position provides executive-level administrative support to leaders at the Senior Vice President and Executive Vice President level — currently the Senior VP/CFO, the Corporate Controller, and the broader Finance leadership team. You'll manage confidential correspondence, complex multi-time-zone travel, Board Committee logistics, and the daily rhythm of a busy finance office. Hybrid ideally to Bar Harbor, ME in office as needed and occasional travel.
Requirements
- 8+ years of experience in a same or similar executive support role
- High school diploma required
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills, including with Board members and external partners
- Ability to manage competing deadlines in a fast-paced environment
- Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)
- Financial acumen to develop, monitor, and manage budgets
- Flexibility to adapt to a frequently changing environment
- Availability for after-hours support and occasional travel
Nice To Haves
- 10+ years of experience preferred
- Bachelor's degree preferred, or equivalent combination of education and experience
Responsibilities
- Own the executive's calendar and act as gatekeeper for competing priorities
- Arrange complex, multi-time-zone travel and compile meeting materials
- Draft and edit correspondence, some of it confidential
- Triage incoming issues and route or respond as appropriate
- Complete expense reports and other recurring administrative work
- Serve as the connective tissue between the executive's office and internal stakeholders
- Track approved absences, AWAs, and time reports for Finance leadership
- Maintain Finance, Notary, and AAIG SharePoint sites and email aliases
- Coordinate Board Committee meetings and track minutes for signature
- Plan full-team retreats, budget planning sessions, and leadership meetings
- Manage the Administrative Assistants Information Group — meetings, speakers, follow-up
- Initiate purchase requisitions and track event budgets
Benefits
- This role is eligible for the Executive Assistant Incentive Plan
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
