Executive Assistant (Legal + Finance)

Shake Shack•New York, NY

1d•$88,844 - $116,656•Hybrid

About The Position

This position is located at Shake Shack’s New York City Support Center. It supports our Chief Legal Officer (and other senior members of the Legal team) and our Chief Financial Officer. Our Executive Assistants are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that serves as a center of excellence for the enterprise, partnering with leadership across lines of business. “EQ” skills to build bridges, forge alliances and encourage people to want to work with you. You’re a calm head and steady hand to deal with everyday challenges and the unexpected. This role is in office 4 days a week mininum.

Requirements

Bachelor’s Degree in Business, Communications, or a related field
2–4 years of relevant experience
At least 3 years supporting a Vice President or higher-level executive.
At least 3 years supporting multiple executives, preferably in different departments
Solid written and verbal communication skills, including strong grammar and a rich vocabulary
Ability to multi-task and prioritize deadlines/deliverables.
Excellent judgment, discretion and common sense
Intellectual curiosity to learn about the Legal and Finance team’s work and the Shake Shack business as a whole
Strong proficiency with all types of computers, phones, and equipment, as well as Microsoft Office programs
Must demonstrate a sense of urgency and ownership to drive issues and tasks to completion
Excellent attention to detail and accuracy
Excellent organizational and planning skills

Responsibilities

Interface directly with other senior executives and their support teams to calendar key meetings.
Understand each day’s priorities so you can be strategic about how you direct inquiries and requests.
Prepare agendas, materials, notes and key next steps for large cross-functional meetings.
Prepare documents for execution and distribution
Review, sort, and distribute all department mail
Print, photocopy, scan, and/or save documents
Maintain and update database for department documents
Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels.
Coordinate these schedules between executives based in multiple cities.
Support expense reports and execute signatures/approvals for vendor contracts, purchase orders, etc.
Plan and execute high profile events, including quarterly earnings calls and investor meetings
Plan department meetings and social events
Champion efficiency, executive time and a willingness to go the extra mile without being asked.

Benefits

A work environment where you can come as you are, share your ideas, have fun, and work collaboratively
Weekly Pay and Performance bonuses
Shake Shack Meal Discounts
Exclusive corporate discounts for travel, electronics, wellness, leisure activities and more
Medical, Dental, and Vision Insurance
Employer Paid Life and Disability Insurance
401k Plan with Company Match
Paid Time Off
Paid Parental Leave
Access to Employee Assistance Program on Day 1
Pre-Tax Commuter and Parking Benefits
Flexible Spending and Dependent Care Accounts
Development and Growth Opportunities