Executive Assistant, Finance & Operations
About The Position
A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment. Our Maison is looking for talented individuals who contribute to developing and transmitting their expertise with care and no compromise. At Van Cleef & Arpels you will be surrounded by passionate experts and will contribute to many new projects which allows our Maison to regularly reinvent itself. At Van Cleef & Arpels, we are proud to hire talents from many different backgrounds and experiences. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence.
Requirements
- Bachelor's degree
- Minimum of five years' work experience
- Ability to communicate and liase with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills.
- High level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette.
- Advanced-level experience with Microsoft Office
- Valid work authorization for employment in the USA.
Nice To Haves
- Preferably supporting luxury retail executives
- Events planning and project management experience
- SAP is a plus
Responsibilities
- Provide scheduling support to the Finance and Operations members of the Executive leadership team (CoDir); Manage travel schedules anticipating and resolving conflicts.
- Assist the Leadership team with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordination for team meetings.
- Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies.
- Manage and track departmental budgets, invoices, and expense reports; ensure accuracy, compliance, and cost-effectiveness.
- Support the team culture by organizing departmental meetings, lunches, and celebrations; Create meeting agendas and take & distribute minutes.
- Maintain strong relationships with other Executive Assistants, Senior Executives, their direct reports and global colleagues.
- Manage all administrative tasks and coordination for Sustainability benefits and initiatives including volunteer day organization and execution.
- Assist each Executive by organizing and executing special projects from start to finish with minimal guidance
- Assist in aspects of the onboarding of new team members
- Develop high-level PowerPoint presentations, Excel spread sheets and Word documents as needed.
Benefits
- Generous compensation and benefits package
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
