Executive Assistant/Administrative Assistant Sr/III

Williams • Tulsa, OK

1d • Hybrid

About The Position

The Executive Assistant and/or Administrative Assistant III/Sr is responsible for providing administrative support to our Executive Leaders and particularly the Legal Department's VP, Assistant General Counsel - Corporate Secretary. To be successful in this role, you’ll need to be exceedingly well organized, handle a range of sophisticated assignments requiring the use of experience, innovation and judgment, while working closely with the Corporate Secretary, his team and their sources!

Requirements

• High school diploma or GED
• A minimum five (5) years’ experience supporting executive management
• Strong verbal and written communication skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
• Excellent time management skills, including the coordination of executive meetings, calendars and travel
• Demonstrates ability to handle confidential and sensitive information

Nice To Haves

• Bachelor’s degree
• Beginner to Intermediate knowledge of SharePoint

Responsibilities

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Manages administrative support for a transactional legal team, handling routine and ad hoc requests with discretion and adaptability
• Prepares meeting logistics materials and coordinates the distribution of board of directors materials and reports; interfaces professionally with directors and C-suite leadership
• Supports SEC filing processes, including preparation and electronic submission of required forms
• Partners with Paralegals to provide backup on transactional legal work and team support
• Other duties as assigned

Benefits

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED