Administrative Assistant III
About The Position
This position supports the Directors/Managers of Supply Chain & Strategic Sourcing departments. Provides a wide range of difficult to complex administrative tasks. Managing calendars, scheduling meetings, and providing notes/summary of various meetings. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; assisting in budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. The Admin. Assistant will be in office 4 days at the main campus and 1 day at the 818 downtwon location. Duties will vary by department.
Requirements
- High school diploma or equivalent experience
- Minimum three (3) years of related experience in the areas of customer service and/or office management including administrative work supporting senior level staff or management
Nice To Haves
- Associates degree
- Healthcare/medical office experience
- Project management assistance experience
Responsibilities
- Managing calendars
- Scheduling meetings
- Providing notes/summary of various meetings
- Organization, prioritization and coordination of a moderate to high volume of work including confidential information
- Exceptional customer service to customers and visitors
- Creating, typing, editing, and proofreading various department documents
- Creating and maintaining filing systems
- Scheduling meetings and arranging travel
- Entering, extracting, and analyzing data into reports and presentations
- Assisting in budget preparation
- Auditing or reconciling financial statements and invoices
- Managing workload required to complete projects
Benefits
- medical
- dental
- vision plans
- 403(b)
- life insurance
- paid time off
- tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
