Executive Administrator

EVS, Inc.•Home Office - Minnesota, MN

5d•$62,000 - $80,000•Hybrid

About The Position

EVS is seeking an experienced, highly organized Executive Administrator to provide trusted support to senior leadership while overseeing the administrative team and coordinating office and facilities initiatives. The role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders, with a primary focus on supporting the EVP. The Executive Administrator helps organize priorities, anticipate leadership needs, and keep day-to-day operations running smoothly. The ideal candidate brings executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team. This is a full-time hybrid position based in Minnetonka, Minnesota, with a stated salary range of $62,000–$80,000 based on experience.

Requirements

Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
Previous experience supervising, leading, or mentoring administrative staff.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
Experience preparing executive presentations, reports, correspondence, and meeting materials.
Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
Working knowledge of facilities operations, property management, service agreements, and office project coordination.
Strong organizational skills and ability to manage competing priorities, anticipate needs, and adapt as business demands change.
Excellent communication and relationship-building skills, with professionalism and confidence when working with leaders, employees, clients, and external partners.
Sound judgment, discretion, and ability to handle sensitive information with a high level of confidentiality.
A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.

Responsibilities

Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, primarily supporting the EVP.
Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
Anticipate leadership needs, track priorities, and proactively follow through to keep commitments and initiatives moving forward.
Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.