WGL - Executive Administrator

AltaGas Ltd.•Springfield, VA

2d•$73,100 - $105,800

About The Position

The Executive Administrator plays a pivotal role in supporting executives and helping keep priorities, schedules, communications, and day-to-day operations moving seamlessly. This role is suited to an experienced administrative professional who thrives in a fast-paced executive environment, exercises sound judgment, and enjoys being a trusted partner. Working collaboratively with executives, the Lead Executive Administrator, the Executive Administrator Pool, and other Executive Administrators, the Executive Administrator helps create efficiency, anticipate needs, and ensure critical tasks are carried through successfully. The role provides confidential administrative support, manages executive operations and schedules, coordinates communications and meetings, and contributes to departmental and cross-departmental projects. The position offers a salary range of $73,100 to $105,800 per year, commensurate with experience, education, and skills. A comprehensive benefits package includes health insurance, retirement plans, and paid time off. The company describes itself as a North American energy infrastructure company with nearly 3,000 employees, operating assets that provide energy solutions and deliver natural gas to approximately 1.7 million customers’ homes and businesses.

Requirements

High School Diploma or GED.
At least 5 years of executive-level administrative experience.
Strong organizational and multitasking skills.
Ability to navigate confidential and sensitive matters with discretion, professionalism, and sound judgment.
Proactive approach and ability to manage competing priorities in a fast-paced environment.

Nice To Haves

Bachelor’s degree preferred.
Experience working as a paralegal is desired.

Responsibilities

Provide confidential administrative support, exercising discretion, judgment, and professionalism with executives and internal and external stakeholders.
Independently and proactively manage day-to-day operations and executive schedules.
Funnel tasks to the Executive Administrator Pool, including travel arrangements, expense reimbursements, and invoice processing.
Coordinate logistics for internal and external meetings, including agendas, materials, and meeting minutes.
Manage, screen, and prioritize a high volume of emails and calls, ensuring timely responses and appropriate routing.
Draft, edit, and proofread communications, reports, forecasts, and other documents for internal and external audiences.
Develop and maintain presentation materials, ensuring accuracy and alignment with WGL standards.
Use analytical findings to assist in creating reports and other needed materials.
Collaborate with Executive Administrators across the pool to coordinate work and ensure seamless task completion.
Serve as a liaison between executives, departments, external clients, and stakeholders to support effective communication and collaboration.
Provide support for departmental and cross-departmental special projects and initiatives.
Foster a collaborative and inclusive administrative environment that encourages knowledge sharing and teamwork.