WGL - Executive Administrator

AltaGas•Springfield, VA

About The Position

The Executive Administrator provides confidential administrative support to executives and helps ensure priorities, schedules, communications, and daily operations run smoothly. Working with executives, the Lead Executive Administrator, the Executive Administrator Pool, and other Executive Administrators, this role anticipates needs, improves efficiency, and follows through on critical tasks. The position requires sound judgment, discretion, and professionalism in a fast-paced executive environment. The role independently manages executive schedules and daily operations; coordinates meetings, communications, reports, presentations, and special projects; and collaborates with the administrative pool to route and complete tasks such as travel arrangements, expense reimbursements, and invoice processing. It also serves as a liaison among executives, departments, clients, and other stakeholders.

Requirements

High School Diploma or GED.
At least 5 years of executive-level administrative experience.
Strong organizational and multitasking skills.
Ability to handle confidential and sensitive matters with discretion, professionalism, and sound judgment.
Proactive approach and ability to manage competing priorities in a fast-paced environment.

Nice To Haves

Bachelor's Degree.
Experience working as a paralegal.

Responsibilities

Provide confidential administrative support, exercising discretion, judgment, and professionalism with executives and internal and external stakeholders.
Independently and proactively manage day-to-day operations and executive schedules.
Route tasks to the Executive Administrator Pool, including travel arrangements, expense reimbursements, and invoice processing.
Coordinate internal and external meeting logistics, including agendas, materials, and meeting minutes.
Manage, screen, and prioritize a high volume of emails and calls, ensuring timely responses and appropriate routing.
Draft, edit, and proofread communications, reports, forecasts, and other documents for internal and external audiences.
Develop and maintain accurate presentation materials aligned with WGL standards.
Use analytical findings to assist in creating reports and other materials.
Collaborate with Executive Administrators across the pool to coordinate work and ensure tasks are completed seamlessly.
Serve as a liaison between executives, departments, external clients, and stakeholders to support communication and collaboration.
Support departmental and cross-departmental special projects and initiatives.
Foster a collaborative and inclusive administrative environment that encourages knowledge sharing and teamwork.