Executive Administrator to the CEO
Dynalectric Company•Dulles, VA
About The Position
We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies. Dynalectric DC is seeking to hire a dynamic and exceptional Executive Administrator to the CEO! This position will play a pivotal role in the company's organization, coordination, and maintenance.
Requirements
- Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, Bluebeam.
- Must be able to clearly and effectively communicate verbally and in writing.
Nice To Haves
- Maintain notary status
Responsibilities
- Maintain all company business and master electrician licenses. Ensure they are kept current
- Manage travel itineraries for the CEO/President, CFO, and other direct reports
- Maintain executive’s calendar, plan and schedule meetings, conferences, teleconferences, and vacations
- Maintain and organize filing systems (CEO monthly financial updates)
- Responsible for organizing company functions, meetings, and events to include location, menu and negotiating all fees for such events. (Foreman’s Mtg, Christmas Party, Holiday Lunch, etc.)
- Responsible for budget tracking for events
- Assist Master Electrician with special requirements for permit process as needed
- Handle correspondences, mail, and memos for CEO/President
- Coordinate the registration of NECA events and trainings
- Maintain office supplies, furniture, and equipment for CEO, CFO, and other senior leadership
- Approve all required invoices
- Create CEO Expense reports in Vista, including approval with ECS
- Ensures confidentiality of sensitive information
- Shares responsibility with the Office Manager for purchasing and distributing all sporting event tickets
- Maintains records of publication, subscription, and memberships (i.e. NECA, Washington Building Journal)
- Partner with the office manager on office supply inventory
- Ordering company apparel to include T-shirts, jackets, and other clothing with logos for office and field staff
- Prepare monthly agenda for the manager’s meeting
- Attend the manager’s meeting monthly
- Maintain employee service award process
- Support executive leadership in customer and personnel gifts
- Partner with Office Manager to ensure working area is professional
- Maintain notary status
- Coordinate all company charitable event participation, including golf tournaments and other fundraising initiatives
- Maintain and update the company organizational chart in Visio, ensuring accuracy of reporting structure, titles, and personnel changes across all departments
- Attend meetings, documents key discussions, and follows up on action items to ensure timely completion and accountability
Benefits
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
