Executive Administrator Partner

Lenovo•Morrisville, NC

9d•Hybrid

About The Position

Lenovo is seeking an experienced Executive Administrator Partner to support a Vice President in a global organization. This highly visible role acts as a trusted strategic partner, helping the executive prioritize time, anticipate business needs, and keep a complex global organization operating smoothly. The successful candidate will use sound judgment, business acumen, confidence, and a proactive mindset to understand priorities, stakeholders, organizational hierarchy, and operating rhythms, and to make thoughtful decisions about where and how the executive engages. The role involves complex calendar management across multiple time zones, international travel, executive meetings and events, expense management, and organizational coordination. The position requires anticipating conflicts and logistical challenges, identifying solutions independently, and treating the calendar as a reflection of executive priorities. Responsibilities also include maintaining business-management cadence, preparing executive materials, supporting the broader leadership team, and mentoring administrative colleagues. The position follows a hybrid schedule with onsite presence three days per week.

Requirements

Associate’s degree or at least 3 years of experience supporting Director-level or above business leaders in a global environment across multiple geographies.
At least 5 years of experience supporting a Vice President or senior executive in a complex, global organization.
Demonstrated experience managing highly complex executive calendars across multiple geographies and time zones.
Experience coordinating complex domestic and international executive travel.
Proficiency with Outlook, Microsoft 365, Microsoft Teams, and Zoom.

Nice To Haves

At least 10 years of experience supporting Vice President-level or above executives in a global environment.
At least 10 years of experience managing complex calendars across multiple geographies using Outlook and Microsoft 365.
Experience in a multicultural, highly matrixed, cross-functional organization and close partnership with executive leadership and Chief of Staff organizations.
Strong business acumen and executive presence, with the ability to understand organizational priorities and make sound decisions independently.
Ability to confidently serve as a gatekeeper, balance competing demands, and protect the executive’s time and priorities.
A proactive, anticipatory approach and ability to solve problems before escalation is required.
Strong judgment and confidence to respectfully push back, challenge assumptions, and recommend alternatives.
Exceptional organizational skills, attention to detail, accuracy, and follow-through.
Excellent written, verbal, and interpersonal communication skills.
Strong cross-functional collaboration and relationship-building skills.
Ability to independently prioritize competing demands in a fast-paced, constantly evolving environment.
Flexibility to accommodate global schedules, changing priorities, and complex travel requirements.
Positive, energetic, solutions-oriented approach and willingness to support the broader team.
Ability to pivot quickly, assess changing circumstances, and identify practical solutions.
Strong ownership and initiative, with interest in elevating the traditional executive assistant role into a strategic partnership.

Responsibilities

Serve as a trusted strategic partner and gatekeeper to the Vice President, prioritizing the executive’s time and redirecting requests according to business priorities.
Strategically manage a complex calendar across multiple geographies and time zones, anticipating conflicts, dependencies, business cycles, preparation needs, and organizational impact.
Keep the executive on track to meet commitments, deadlines, and priorities.
Anticipate needs and resolve missing information, conflicts, and logistical challenges before they reach the executive.
Build understanding of the organization’s business, operating rhythm, leadership structure, and stakeholders to make sound independent decisions.
Review calendar and time-allocation trends and recommend adjustments where appropriate.
Coordinate meetings and events with senior internal and external stakeholders.
Maintain and drive the organization’s business management cadence (BMS).
Drive Executive Staff Meetings end to end, including agenda development, deck consolidation, preparation, action-item tracking, and follow-up.
Coordinate high-visibility activities such as Lenovo Executive Committee meetings, senior leadership meetings, All Hands calls, Town Halls, Board of Director calls, and other executive events.
Manage domestic and international travel end to end, including itineraries, accommodations, ground transportation, onsite logistics, contingency planning, and travel-policy compliance.
Monitor flight and ground transportation arrangements to support smooth executive travel.
Maintain travel and expense budget reports.
Review and approve expense reports on behalf of the executive and reconcile them against statements.
Generate, consolidate, and format executive-level presentations and materials.
Handle sensitive, proprietary, and executive-level information with discretion and confidentiality.
Support extended leadership team members with administrative needs as appropriate.
Mentor and support administrative professionals through peer training, knowledge sharing, and team building.
Own organization-specific projects and priorities with urgency, attention to detail, and minimal oversight.