Executive Administrative Coordinator

Spectrum Youth and Family Services•Burlington, VT

5h•Hybrid

About The Position

The Executive Administrative Coordinator serves as a key operational support to Spectrum’s Executive Leadership Team, Director of Human Resources, Board of Directors, and various committees. This is an executive level administrative role requiring a high degree of professionalism, discretion, and organizational skill. The ideal candidate is proactive and detail-oriented, able to manage competing priorities with ease, and trusted to handle sensitive information with confidentiality. You will be a central point of coordination across the organization, keeping leadership running smoothly, governance on track, and day-to-day operations well supported. This is a full time exempt position with an annual salary range of $55,000 - $65,000 and is eligible for a robust benefits package; including health, HRA, dental, vision, life insurance, STD, LTD, accrued vacation, accrued health leave, and a 403(b) retirement plan. Please submit a cover letter and resume by May 29, 2026 to be considered for this position.

Requirements

Minimum of 3–5 years of experience in a busy office environment
Strong written, verbal, and listening communication skills
Excellent organizational and time management skills, including the ability to adapt to shifting priorities and meet deadlines
Ability to analyze situations and determine appropriate courses of action
Ability to maintain appropriate professional boundaries with clients and staff
Ability to work both independently and as part of a team
Ability to relate effectively to a wide range of people, including youth
Ability to maintain confidentiality in accordance with Spectrum’s policies
Ability to handle crisis calls calmly and professionally
Commitment to diversity, equity, and inclusion across all dimensions
Willingness to participate in required trainings

Nice To Haves

Experience working with SharePoint preferred; ability to learn new software required

Responsibilities

Provide administrative support to the Executive Leadership Team and Director of Human Resources
Coordinate Executive Leadership Team meetings, agendas, and scheduling
Support special projects as assigned by the Executive Director
Schedule and support Board of Directors meetings
Prepare and distribute board packages
Record and distribute committee minutes; coordinate committee logistics
Assist with the hiring process, including: Screening and scheduling interviews, Conducting reference checks, Coordinating systems training for new hires
Schedule and track staff trainings
Open mail and accurately log cash receipts
Provide data entry and administrative support to the Development Team
Schedule donor meetings
Monitor and manage the general Spectrum mailbox and voicemail
Coordinate volunteer requests and in-kind donations