Executive Assistant / Administrative Coordinator

Impact Genome • Chicago, IL

15h • Onsite

About The Position

This role provides comprehensive administrative support, including executive assistance to the CEO, general office coordination, and support for employee onboarding processes. The ideal candidate will be highly organized, professional, and proficient in various administrative and communication tools.

Requirements

• 2+ years of executive assistant, office administration, or related administrative experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High level of professionalism and discretion
• Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform
• Ability to work independently in a small office environment

Nice To Haves

• Meeting and event planning is a plus.

Responsibilities

• Manage CEO calendar, scheduling, and appointment coordination
• Arrange meetings and maintain scheduling priorities
• Prepare meeting materials and assist with follow-up communication
• Coordinate travel arrangements and itineraries as needed
• Serve as a professional point of contact for executive scheduling matters
• Oversee and maintain general day-to-day office administrative functions
• Assist with employee requests
• Support internal organization of records, and documentation
• Help ensure a professional, organized, and efficient office environment
• Coordinate onboarding paperwork for new hires
• Enter and manage employee setup information within payroll/HR platform
• Maintain employee records within the HR platform
• Assist with benefit enrollment and related new hire administrative tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees