Executive Administrative Assistant

ALTEN Technology USA•Plano, TX

About The Position

We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more. As part of the global ALTEN Group—57,000+ engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing. When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow. Essential Duties and Responsibilities include the following. Other duties may be assigned. Provides multi-faceted administrative support and assistance to ensure effective use of an executive’s time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages creation and development of presentations and Excel reporting and analysis. Able to facilitate and lead meetings in Teams. Able to take complex tasks and figure them out independently. Manages the executive’s schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conduct research and information gathering on behalf of the executive and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources.

Requirements

Minimum of a bachelor’s degree.
2-4 years of professional experience
The requirements listed below are representative of the knowledge, skills, and/or abilities required.
Individuals will receive general guidance and oversight but is largely expected to work autonomously.
Ability to read, write, speak, analyze and interpret all forms of communication and business correspondence, primarily in English.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have advanced knowledge of the following software programs: Microsoft Office suite of programs (Word, Excel, PowerPoint, SharePoint, Project, Visio, and Outlook).
Business communications
Self-motivated thinker and learner
Call screening
Document preparations
Management reporting
Meeting scheduling and logistics, including leading virtual team meetings
Travel arrangements
Due to the nature of the work, only US Persons (citizens or permanent residents) need apply for this position.

Responsibilities

Provides multi-faceted administrative support and assistance to ensure effective use of an executive’s time and productive interactions with staff and the public.
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
Manages creation and development of presentations and Excel reporting and analysis.
Able to facilitate and lead meetings in Teams.
Able to take complex tasks and figure them out independently.
Manages the executive’s schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
Conduct research and information gathering on behalf of the executive and prepares summaries and reports.
Develops positive and strategic relationships at all levels of the organization.
Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
May be responsible for directing and deploying support staff or other resources.