Executive Administrative Assistant

JPMorgan Chase & Co. • Tampa, FL

6h • Onsite

About The Position

Demonstrate your proven track record supporting business leaders in a fast-paced
environment, developing strong partnerships, delivering exceptional
administrative execution and consistently finding new ways to promote the
efficiency of those you support. If this describes you, please follow the link
and apply to join our team!

As an Executive Assistant in the Commercial and Investment Bank, you will
partner with one or more executives managing demanding and dynamic calendars and
complex domestic/international travel and expenses. You will be tapping your
thought leadership to managing priorities, manage local events, client visits
and follow ups and leverage internal tools to create efficiency and provide
maximum. You will leverage exceptional communication and organizational skills
partnering with colleagues to ensure seamless backup support, work on projects,
and provide tactical support for a location. You will also be working closely
with key stakeholders across the organization.

Requirements

• 3+ years of administrative support experience in a fast paced environment.
• Effective travel planning skills and knowledge
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear.
• Demonstrate solid judgment, decision making and problem solving skills
• Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly
• Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
• Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment

Nice To Haves

• Experience in a client facing sales and financial services environment preferred.
• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Responsibilities

• Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
• Arrange and maintain complex travel plans and itineraries for domestic and international travel
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
• Maintain confidential data, enforce internal controls, and comply with policies and procedures

Benefits

• We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location.
• Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions.
• We also offer a range of benefits and programs to meet employee needs, based on eligibility.
• These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more.
• Additional details about total compensation and benefits will be provided during the hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed