Executive Assistant / Administrative Coordinator

Impact Genome • Chicago, IL

1d • Onsite

About The Position

This full-time role involves providing comprehensive executive support to the CEO and coordinating day-to-day administrative functions of the office. The position also includes supporting employee onboarding processes, ensuring smooth integration of new hires.

Requirements

• 2+ years of executive assistant, office administration, or related administrative experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High level of professionalism and discretion
• Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform
• Ability to work independently in a small office environment

Nice To Haves

• Meeting and event planning is a plus.

Responsibilities

• Manage CEO calendar, scheduling, and appointment coordination
• Arrange meetings and maintain scheduling priorities
• Prepare meeting materials and assist with follow-up communication
• Coordinate travel arrangements and itineraries as needed
• Serve as a professional point of contact for executive scheduling matters
• Oversee and maintain general day-to-day office administrative functions
• Assist with employee requests
• Support internal organization of records, and documentation
• Help ensure a professional, organized, and efficient office environment
• Coordinate onboarding paperwork for new hires
• Enter and manage employee setup information within payroll/HR platform
• Maintain employee records within the HR platform
• Assist with benefit enrollment and related new hire administrative tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed