Executive Administrative Assistant

Brunswick Corporation•Brunswick, GA

1d•Hybrid

About The Position

The Executive Assistant at Brunswick Corporation is a highly organized, proactive, and resourceful professional who provides comprehensive administrative and operational support to the Chief Information Officer and the Chief Information Security Officer. This role demands exceptional professionalism, attention to detail, sound judgment, and the ability to manage highly confidential information in a fast-paced and dynamic environment. The Executive Assistant is a key partner in executive-level coordination, relationship management, and process excellence, ensuring the smooth execution of day-to-day business operations for the executives and leadership teams. At Brunswick, they have passion for their work and a distinct ability to deliver.

Requirements

Associates degree required
5 to 8 years experience supporting a C-suite leader or other similar senior-level executive required
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills – friendly and polished with high energy - and the ability to build relationships with stakeholders, including staff, and external partners
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Sound judgement and proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
Track record of streamlining processes, making suggestions on improvements allowing leadership and others to perform tasks more efficiently

Nice To Haves

Experience working in a large (Fortune 1000), public organization with multiple business units is preferred
Proficient in Microsoft Teams, Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat
Flexibility on schedule with the ability to stay past traditional hours on days needed

Responsibilities

Executes a broad variety of tasks for the Information Technology and Information Security leadership roles as well as provides support to other assigned executives including: managing active calendar of appointments; expense reports; invoicing and billing; composing / preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas
Plans, coordinates and ensures the assigned executives schedules are followed and respected, including keeping schedules up-to-date, resolving meeting conflicts and seamlessly accommodating more urgent or time sensitive requests
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting key communications, preparing and coordinating business deliverables (e.g., PowerPoint presentations), following up on action items from regular staff meetings, and other tasks to help facilitate effective leadership of the organization
Organizes and manages agendas and logistics for key events, including Town Hall meetings, supplier visits and Senior Management offsite meetings
Meets, greets and escorts external visitors, attendees or candidates, being proactive to distribute advance materials and address in-office needs during the visit such as meals, materials, or other refreshments
Assist with the onboarding of new hires as needed
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the leadership team, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
Provides clear and direct communication between the team members of the Leadership team; demonstrating leadership to maintain credibility, trust and support with senior management staff; operates with the highest levels of confidentiality
Assist with general office duties or other duties as assigned, and provides support to other team members on an as needed or back-up basis