Executive Administrative Assistant

Johnson & Johnson • West Chester, MA

4d • Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative and operational support to senior IT leaders, enabling effective execution of technology strategies that support DePuy Synthes’ global orthopedics business. This role plays a critical part in maintaining organizational efficiency, supporting complex IT initiatives, and ensuring seamless communication across technical and business stakeholders. The position offers exposure to enterprise-level IT operations and leadership, making it an impactful and highly visible role within the organization, and reports into the DePuy Synthes Technology organization.

Requirements

• High school diploma or equivalent.
• 6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort working in IT-enabled environments.
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
• Clear written and verbal communication skills for interaction with technical and non-technical stakeholders.
• Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs.
• High attention to detail and commitment to accuracy and confidentiality.
• English proficiency.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Information Systems, or a related field.
• Supporting IT, Digital, or Technology organizations in a large, matrixed enterprise.
• Familiarity with basic IT terminology, systems, or project coordination concepts.
• Experience using collaboration, document-management, or workflow tools to support team operations.
• Demonstrated ability to influence without authority and build strong working relationships across functions.
• Experience supporting global teams or leaders across time zones.
• Administrative or project coordination certifications are a plus.

Responsibilities

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting.
• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross-functional forums.
• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow-up.
• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action-item management.
• Manage confidential and sensitive information with discretion and professionalism.
• Assist with onboarding, access requests, and coordination of resources for IT team members.
• Identify opportunities to improve administrative processes and operational efficiency within the IT organization.

Benefits

• Vacation – 120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado – 48 hours per calendar year; for employees who reside in the State of Washington – 56 hours per calendar year
• Holiday pay, including Floating Holidays – 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED