Executive Assistant & Administrative Coordinator

Balani Custom Clothiers•Chicago, IL

1d•Onsite

About The Position

We are seeking a polished, proactive, and highly organized Executive Assistant & Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.

Requirements

Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite

Nice To Haves

Retail or similar industry experience a plus

Responsibilities

Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently
Continuously identify opportunities to streamline, challenge and improve internal processes
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement
Meet-and-greet clients creating a welcoming and professional environment
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community
Must have ability to manage online CRM
Responsibilities are not all-inclusive and will include other duties as assigned