Executive Administrative Coordinator

ABA RESULTS LLC•Fort Myers, FL

8d•Onsite

About The Position

ABA Results LLC is looking for a driven and detail-oriented Executive Administrative Coordinator to join our growing team in Fort Myers, FL. This is an exciting opportunity to play a pivotal role in supporting executive leadership and keeping day-to-day operations running smoothly. If you thrive in a fast-paced environment and love being the organizational backbone of a dynamic organization, we want to hear from you! This position is ideal for someone who thrives in a fast-paced environment, can successfully manage many moving pieces at once, and naturally anticipates what needs to be done. The right person will not simply wait for direction; they will recognize needs, follow through on responsibilities, communicate effectively, and help ensure operations continue running smoothly.

Requirements

Minimum of 2 years of experience in executive administration, administrative coordination, office operations, or a similar role
Proficiency in Microsoft Office, particularly Outlook, Word, and Excel
Strong Canva experience.
Experience with budgeting, expense tracking, purchasing, or similar financial organization
Experience communicating and collaborating with vendors and outside service providers
Excellent written and verbal communication skills
Exceptional organizational and time-management skills
Ability to multitask and manage a high volume of responsibilities simultaneously
Strong attention to detail and follow-through
Highly proactive, with the ability to anticipate needs and recognize what needs to be done without waiting for step-by-step direction
Strong problem-solving skills and the ability to independently find solutions
Creative mindset with an eye for professional, visually appealing materials and communications
Ability to prioritize effectively when multiple needs or deadlines arise at the same time
Comfortable working in a fast-paced environment where priorities may shift throughout the day
Dependable, professional, and able to maintain confidentiality

Nice To Haves

Experience with Individuals with learning delays or autism is a plus

Responsibilities

Provide direct administrative and organizational support to the CEO
Manage calendars, scheduling, appointments, meetings, reminders, and ongoing priorities
Assist with day-to-day administrative and operational needs across the organization
Communicate and coordinate with outside vendors, service providers, and business partners
Obtain quotes, schedule services, follow up with vendors, and assist with resolving service-related issues
Assist with budgeting, expense tracking, purchasing, and maintaining organized financial records
Coordinate supply needs, purchasing, and ordering
Create professional and engaging flyers, announcements, communications, and other materials using Canva
Draft and distribute internal communications, emails, forms, and other administrative materials
Maintain spreadsheets, trackers, documents, records, and organizational systems
Assist with planning and coordinating company events, activities, meetings, and special projects
Communicate professionally with leadership, employees, families, vendors, and other outside contacts
Track multiple ongoing projects, deadlines, requests, and follow-up items to ensure nothing is overlooked
Identify upcoming needs or potential issues and take initiative to address them
Assist with general office and facility coordination as needed
Handle sensitive and confidential information with professionalism and discretion
Adapt to changing priorities and provide additional administrative support as organizational needs arise