Executive Administrative Coordinator

IU Health • Indianapolis, IN

7d • Onsite

About The Position

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Physician Admin team in the role of Executive Administrative Coordinator. We are seeking an experienced, value driven, and proactively minded executive administrative professional to provide comprehensive support to the Vice President - Chief Human Resources Officer and Medical Group CFO.

Requirements

• Bachelor's degree or equivalent years of experience required.
• Requires 5-7+ years of relevant experience.
• Requires experience with Board of Director document preparation / materials management for top level executives.
• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

Nice To Haves

• Experience with matrix organization and complex work environment preferred.

Responsibilities

• Managing complex, high volume calendar management with high autonomy, foresight, and sound prioritization judgment
• Coordinating meetings, events, and logistics across a large and matrixed organization
• Preparing and managing detailed travel arrangements, processing invoices and expense approvals, and handling inquiries and requests as directed
• Preparing Board of Director documents and managing materials for top level executive leadership
• Owning one large ongoing monthly project for the Physician and APP Recruitment team
• Assuring accuracy and availability of office records, files, resource data, reports, and basic budget oversight
• Covering for fellow administrative team members and serving as a collaborative

Benefits

• Access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree