Executive Administrative Assistant

Cornerstone Advocacy Service • Bloomington, MN

1d • $52,000 - $57,000

About The Position

Cornerstone is seeking an experienced Executive Administrative Assistant to provide high-level administrative support that advances the organization’s mission and vision. The role supports executive-level activities and helps ensure smooth, efficient operations in a complex, fast-paced environment. The position manages schedules and correspondence, coordinates meetings and events, and provides administrative support to the Board of Directors. The successful candidate will be detail-oriented, professional, highly organized, and able to manage competing priorities.

Requirements

• Associate degree or higher.
• Three to five years of experience as an Executive Assistant or Administrative Assistant, including office administrative experience.
• Strong attention to detail, organizational, planning, follow-through, and prioritization skills.
• Excellent interpersonal skills and ability to collaborate across departments and with community partners.
• Working knowledge of Microsoft Office Suite and Zoom, and technological savvy.
• Ability to problem-solve, apply critical thinking, and independently manage tasks with minimal supervision.
• Ability to operate standard office equipment and keyboards.
• Ability to walk or move short distances and/or drive a vehicle.

Responsibilities

• Manage the Executive Director’s workflow, including triaging and prioritizing requests.
• Provide logistical support for internal and external organizational events.
• Serve as a thought partner to the Executive Director and leadership team by challenging ideas and offering different perspectives.
• Maintain the Executive Director’s calendar, anticipate scheduling needs, arrange travel logistics, send reminders, and schedule appointments, meetings, and conference calls.
• Maintain paper and electronic filing systems; prepare meeting materials; coordinate meeting logistics; and lead copy editing.
• Manage and process expense reports and credit card statements.
• Assist in maintaining the Executive Director’s professional social media presence.
• Arrange and manage materials related to service on boards and committees.
• Coordinate with the Executive Director to schedule Board meetings, prepare materials, manage meeting logistics, record minutes, and complete other Board-related administrative projects.
• Work with the Board Secretary to retain, maintain, and manage current and historical Board information in accordance with governance record-keeping requirements.
• Coordinate travel itineraries and expense reports for the Executive Director and Associate Director.
• Coordinate special projects for the offices.
• Conduct research to inform and initiate processes that enhance administrative operations.
• Process department invoices and monthly expenses.

Benefits

• Free virtual mental health counseling for employees and their families.
• Free telemedicine for employees and enrolled family members.
• 401(k) after 90 days, with up to 4% employer match after one year.
• Paid parental leave after one year of service.
• Medical, dental, and vision coverage, eligible the first month after 30 days.
• HSA and FSA options.
• Free basic life and AD&D insurance.
• Free long-term disability insurance.
• Voluntary short-term disability insurance.
• Generous PTO: 168 hours to start, increasing after 24 months.
• 11 paid holidays and 2 floating holidays.
• Paid birthday off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree