Executive Administrative Assistant, Lv 4 (27579)

LTSi•Rockville, MD

1d•Onsite

About The Position

Laredo Technical Services, Inc. (LTSi) provides staffing services to federal Government agencies worldwide, connecting the right opportunities with the right people. With extensive experience in placing Team Members across the United States and overseas, LTSi excels at providing experienced, professional personnel for a wide range of roles including Professional, Office Administration, and Medical Services. The company's culture emphasizes a strong work ethic, going above and beyond with a sense of urgency, and striving for excellence daily. As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) and Minority Business Enterprise (MBE), LTSi offers administrative, project management, and medical staffing support services. They are also a proud Member of the Military Spouse Employment Partnership (MSEP) and encourage military spouses to apply.

Requirements

Ability to perform administrative duties for executive management
Possess advanced computer and internet research skills
Responsible for confidential and time-sensitive material
Prepares routine and advanced correspondence
Ability to work well with all levels of management and staff
College degree and four (4) years of related work experience

Nice To Haves

Prior experience in a scientific research environment for a large Federal agency is preferred
A comprehensive understanding of NIH, its organization and culture is also desired

Responsibilities

Greeting and directing visitors
Fielding phone calls
Scheduling meetings
Responding to callers
Taking minutes
Composing memos
Transcribing
Developing presentations
Generating reports
Monitoring invoices and expense reports
Conducting internet research
Performing data entry
Filing and faxing
Assisting multiple NIH employees at once
Performing word processing
Managing spreadsheets
Conducting advanced internet research
Reviewing and disseminating memorandums to staff
Conducting document control for routing through the office
Preparing purchase requests for small purchases
Reviewing draft policies, standard operating procedures, and memorandums for grammar and format
Coordinating travel and submitting data into the NIH travel system
Compiling equipment requirements for office staff
Preparing training requests
Preparing a matrix of office needs
Creating and analyzing written documents for dissemination to leadership
Compiling information for outside inquiries and reports
Developing and maintaining tracking tools for reporting data
Relieving the executive of administrative functions to allow more time for executive-level responsibilities
Handling a wide variety of situations and conflicts involving the clerical and administrative function of the office
Handling confidential and time-sensitive material
Preparing routine and advanced correspondence including letters, memoranda, and reports
Planning and accomplishing goals using experience and judgment
Working well with all levels of management and staff