Executive Administrative Assistant
About The Position
ProspectBlue is partnering with a mission-driven organization to hire an Executive Assistant who will support four members of the executive team, internal staff, and day-to-day office operations. The role combines executive scheduling and administrative support with document management, spreadsheet and data-entry work, assistance with financial operations, office coordination, and occasional social media and special projects. The successful candidate will be adaptable, resourceful, organized, and comfortable balancing changing priorities in a fast-paced environment. They will take initiative, identify ways to improve administrative processes, and help keep the team organized and moving forward.
Requirements
- Previous experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or in a similar administrative support role.
- Demonstrated experience managing calendars and coordinating schedules for multiple executives or senior leaders.
- Experience with SharePoint is required.
- Strong Microsoft Excel skills are required.
- Excellent organizational skills and strong attention to detail.
- Ability to manage multiple priorities, adapt to changing needs, and meet deadlines.
- Strong communication and interpersonal skills, with a professional and helpful approach.
- Proactive, hands-on mindset and willingness to take initiative without constant direction.
- Resourceful problem-solving skills and ability to work independently while collaborating with a team.
- Team-oriented attitude and willingness to take on a wide variety of responsibilities.
Responsibilities
- Manage calendars, coordinate schedules, and arrange meetings for four executive team members.
- Coordinate meetings and scheduling changes and provide other administrative support to executives.
- Provide general administrative support to internal staff and assist with day-to-day office operations.
- Maintain and organize information, files, and documents in SharePoint.
- Use Microsoft Excel to maintain spreadsheets, track information, and support reporting and data entry.
- Enter data, organize financial documents, and complete other administrative tasks related to financial operations.
- Coordinate office supply orders and help address general office needs.
- Assist with social media tasks, special projects, and other miscellaneous assignments as needed.
- Identify opportunities to improve organization, streamline administrative processes, and support team efficiency.
- Take on additional tasks and projects as priorities shift, using a flexible and solutions-oriented approach.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
