Executive Administrative Assistant (EA)

The Aerospace Corporation • El Segundo, CA

14h • Onsite

About The Position

The Aerospace Corporation is seeking an Executive Administrative Assistant, also identified as an Executive Administrative Partner – Administration & Support, to support the Senior Vice President of the Civil Systems Group (CSG). CSG advises U.S. civil agencies, including NASA, NNSA, and NOAA, as well as international allies and companies involved in space systems. As an integral member of the management team and a focal point for the group, this role provides collaborative administrative leadership to support effective and efficient operations. The successful candidate will take initiative, solve problems independently, own processes and procedures, and work with leaders, colleagues, and customers to help the organization meet internal and external deadlines.

The position serves as the lead executive administrative coordinator for the CSG Front Office and as a professional point of contact for the SVP and CSG leadership. It involves frequent interaction with trustees, corporate management, internal leaders, government customers, contractors, and other senior officials. The role contributes to organizational strategy and goals, manages complex administrative operations and projects, and helps improve efficiency and customer service. The selected candidate must work full-time, on-site at the company’s El Segundo, California facility.

Requirements

• High school diploma, GED, or equivalent.
• Prior experience providing C-suite or executive-level administrative support.
• Mastery of administrative skills, including project management, organization, attention to detail, and exceptional professional verbal and written communication.
• Expert-level fluency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint, and the ability to quickly learn and use new technology platforms.
• Strong communication and interpersonal skills, including leadership, collaboration, proactive problem-solving, emotional intelligence, judgment, business acumen, and decision-making.
• Ability to adapt rapidly to changing environments and anticipate the needs of executives, teams, and the organization.
• Ability to appropriately handle sensitive and personnel-related information and support sensitive management functions.
• Ability to work independently and/or lead a team to deliver innovative solutions and resolve issues with minimal direction.
• Ability to obtain and maintain a U.S. government security clearance; U.S. citizenship is required to obtain a clearance.
• Ability to work full-time on-site at the El Segundo, California facility.

Nice To Haves

• Prior experience as an executive administrator or in a similar role.
• Familiarity with enterprise software such as Concur, Workday, JIRA, or Confluence.
• Experience with modern collaboration and office software tools and basic familiarity with AI tools.
• Experience conducting data analysis.
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices.
• Experience with customer relations or customer service.
• High energy, motivation, and willingness to solve problems in ambiguous conditions.

Responsibilities

• Serve as lead executive administrative coordinator for the Civil Systems Group Front Office and represent the SVP and leadership team professionally to internal and external contacts.
• Act as a partner, representative, and point of contact for the executive, interacting with the Board of Trustees, corporate management, internal managers, government customers, contractors, and other high-level officials.
• Organize and prioritize critical issues and information to support timely responses and efficient decision-making.
• Lead special projects, track progress, and develop plans to achieve milestones on schedule.
• Establish and maintain administrative organization for the SVP’s meeting notes, briefings, white papers, and decisions.
• Improve administrative processes and introduce best practices to increase operational efficiency and customer service.
• Manage group, corporate, and customer reports, deliverables, and organizational charts, including compiling, editing, and publishing them.
• Prepare and send correspondence, emails, letters, and presentations on behalf of executives.
• Plan and manage complex calendars, meetings, and events, including resolving conflicts proactively.
• Coordinate complex leadership travel, logistics, and expense reporting.
• Coordinate employee support for the group, division, and subdivision, including onboarding, timesheet administration and auditing, training requirements, and supply and equipment orders.
• Collaborate with administrative colleagues across the group, divisions, subdivisions, and corporation to improve coverage, efficiency, and consistency.
• Train and mentor division administrators and model professionalism, collaboration, technical expertise, and leadership consistent with company values.

Benefits

• Comprehensive health care and wellness plans.
• Paid holidays, sick time, and vacation.
• Standard and alternate work schedules, including telework options; the position itself is specified as on-site.
• 401(k) plan with company-paid benefits of 8%, 10%, or 12% of eligible compensation based on years of service, plus matching contributions; employees are immediately eligible and vested upon hire.
• Flexible spending accounts.
• Variable pay program for exceptional contributions.
• Relocation assistance.
• Professional growth and development programs.
• Education assistance programs.
• Inclusive work environment built on teamwork, flexibility, and respect.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED